Accounts Assistant

• Prepare, issue and post sales invoices accurately and on time.
• Record and process purchase invoices, credit notes and other accounting documents.
• Ensure invoices and transactions are supported by the required documentation and approvals.
• Maintain accurate customer and supplier accounts within the company’s accounting system.
• Carry out regular bank, cash, card payment and supplier reconciliations.
• Reconcile customer accounts and investigate any differences or missing transactions.
• Perform credit-control duties, including monitoring overdue balances and following up debtors professionally by telephone and email.
• Maintain clear records of collection efforts, payment commitments and unresolved balances.
• Allocate incoming customer payments accurately and promptly.
• Review supplier statements and follow up discrepancies, missing invoices and credit notes.
• Assist in preparing supplier payment schedules for review and approval.
• Help reconcile rental, leasing, broker and other operational transactions with the accounting records.
• Assist with month-end procedures, schedules and supporting documentation.
• Prepare basic reports and information requested by the Financial Controller or management.
• Maintain accurate digital and physical accounting records.
• Liaise with customers, suppliers and colleagues to resolve financial queries.
• Assist with audits and provide the required supporting documents.
• Support the finance and administration team with other related duties when required.

• A basic understanding of accounting and bookkeeping principles is required.
• Previous experience in accounts, bookkeeping, credit control or a similar position will be considered an asset.
• Proficiency in Microsoft Excel, Outlook and other Microsoft Office applications is required.
• Experience using Xero or another accounting system will be considered an asset.
• Experience within vehicle rental, leasing, tourism or another transaction-intensive business would be beneficial but is not essential.
• The candidate must be fluent in written and spoken English.
• Relevant accounting studies or qualifications will be considered an asset.

Full training on the company’s systems and procedures will be provided.

• A permanent position within a stable and growing Maltese company.
• Flexible full-time or reduced-hour arrangements for the right candidate.
• Training and support from the company’s finance and management team.
• Opportunities to develop professionally and take on greater responsibility.
• A varied role within a fast-moving and supportive working environment.