Malta’s much loved neighbourhood shops are being modernised to meet YOUR daily grocery needs more effectively. For over fifteen years, we have been part of everyday life across Malta and Gozo, growing from one single outlet into a nationwide network of over 100 Convenience Shops and Supermarkets. Our mission has always been simple: to make shopping easier, friendlier, and closer to you – wherever you are. As we evolve, we are introducing a fresh brand identity and new services designed around modern Maltese lifestyles. From 24/7 outlets to +food stores and other modern formats, we are here to match your pace – whether you’re on the go, stocking up, or grabbing a quick bite to eat. We are proud to support local communities, sourcing exclusively from Maltese suppliers and investing in greener practices to reduce our footprint. With the launch of our new website, mobile app, and loyalty programme, we are combining convenience with smart digital solutions that reward you every day.

About

Accounts Payable Executive

The Accounts Payable Executive is responsible for the accurate and timely processing, reconciliation, and payment of all vendor invoices. This role plays a critical part in maintaining strong vendor relationships, ensuring compliance with company policies and financial regulations, and contributing to the overall financial health and efficiency of the organization

Main tasks and responsibilities

Invoice Processing:

Receive, review, and verify incoming vendor invoices for accuracy, completeness, and appropriate authorization.
Investigate and resolve any invoice discrepancies or issues by liaising with internal departments (e.g., Procurement, Operations) and external vendors.

Payment Processing:

Prepare and process timely payment runs.
Ensure all payments adhere to company policies and procedures.

Reconciliation & Reporting:

Reconcile vendor statements against the accounts payable ledger on a regular basis to ensure accuracy and resolve any discrepancies.
Assist with month-end and year-end closing activities for the Accounts Payable module, including preparing relevant reports and reconciliations (e.g., aging reports).
Generate various accounts payable reports and analyses for management as required.

Vendor Management:

Establish and maintain strong, professional relationships with vendors, responding promptly and courteously to inquiries regarding payments or invoices.
Update and maintain accurate vendor information in the system.

Compliance & Record Keeping:

Ensure all accounts payable processes and records comply with internal controls, accounting principles (GAAP/IFRS), tax laws, and legal requirements.
Maintain organized and accessible documentation and support records/files for all accounts payable transactions.
Assist with internal and external audits by providing necessary documentation and support.

Process Improvement:

Continuously assess and identify opportunities to streamline and improve accounts payable processes for greater efficiency and accuracy.
Stay updated on best practices and technological advancements in accounts payable.

Educational and skill requirements

Qualifications & Experience:

At least O-Level standard of accounting.
Minimum of 2-3 years of proven experience in an Accounts Payable role or a similar finance position.
Strong understanding of basic accounting principles and bookkeeping practices.
Experience in accounting software and ERP systems desirable (particularly Sage 200).

Skills & Competencies:

Exceptional Attention to Detail and Accuracy
Strong Analytical and Problem-Solving Skills: Ability to identify discrepancies, investigate root causes, and propose solutions.
Excellent Organizational and Time Management Skills: Capable of managing high volumes of invoices and meeting strict deadlines.
Effective Communication Skills
Interpersonal Skills: Ability to build and maintain positive relationships.
Proactive and Self-Motivated
Team Player: Willingness to collaborate with other departments to achieve shared goals.
Ability to maintain confidentiality of sensitive financial information.
Adaptability: Comfortable in a fast-paced environment with evolving processes