Data Input Clerk

daves Food Stores is a dynamic and one of the leaders in the FMCG sector, committed to delivering quality products and exceptional service. We pride ourselves on operational excellence, innovation, and investing in our people. We offer clear career progression opportunities, a supportive work environment, and a competitive staff benefits package designed to reward performance and loyalty.

Job Overview

We are looking for a Data Input Clerk to take responsibility for accurately reviewing, processing and posting invoices within the company’s systems. The role ensures data integrity, timely resolution of invoicing discrepancies, adhering to deadlines and supporting the smooth functioning of the posting processes.

Key Responsibilities

Invoice Reviewing & Processing

• Review incoming for accuracy, completeness and compliance with company requirements.
• Verify pricing, quantities and supporting documentation.
• Input and post invoices accurately into the relevant systems with established timelines.

Issue Resolution

• Identify discrepancies or errors in invoices (e.g. pricing, quantities, missing information).
• Liaise with suppliers, internal departments, and stores to resolve invoicing issues.
• Follow up on outstanding queries to ensure timely closure.

Data Accuracy & Compliance

• Maintain high levels of accuracy in data entry and posting activities.
• Ensure adherence to company policies, procedures, and internal controls.
• Keep accurate records and documentation for audit purposes.

Reporting & Support

• Assist in preparing basic reports related to invoicing and posting activities.
• Support the finance/procurement teams with data validation and reconciliation tasks.
• Highlight recurring issues or discrepancies to management.

Key Requirements

Essential

• Previous experience in data entry, invoicing, or administrative roles
• Strong attention to detail and accuracy
• Good organisational skills
• Ability to work independently and as part of a team
• Experience with ERP (advantage) or accounting systems
• Basic understanding of accounting or finance processes
• Experience in a retail or FMCG environment

Key Competencies

• Data accuracy and integrity
• Reliability and accountability
• Time management
• Problem-solving and analytical skills
• Team Collaboration

Skills

• Strong attention to detail and accuracy
• Good numerical and data entry skills
• Basic understanding of invoicing and financial processes
• Problem-solving and analytical skills
• Effective communication skills for internal and external coordination
• Ability to prioritise tasks and meet deadlines
• Basic Computer Skills (Microsoft Office)

Responsibility

• Responsible for accurate and timely processing and posting of invoices
• Accountable for identifying and resolving discrepancies
• Responsible for maintaining proper documentation and audit trails
• Contributes to maintaining financial accuracy and compliance

Effort

• High level of concentration required for data accuracy
• Repetitive data entry and validation tasks
• Ability to manage workload within tight deadlines and high-volume environments
• Requires sustained attention to detail over extended periods

Working Environment

• Office-based role with extensive use of computer systems
• Interaction with internal departments (finance, procurement, stores) and external suppliers
• Fast-paced environment with periodic peak workloads (e.g. month-end)
• Requires adherence to internal controls and confidentiality standards