Based in the Front Office of a well known Insurance Broker, you will be the first point of contact for anyone coming to or phoning the office

Personnel Resources Ltd, also known as PRL is a recruitment company, established in Malta in 1992.  Successfully helping applicants find the right permanent or temporary job has been our main aim, whilst, also ensuring that employers find new employees that not only have the required skills but also fit into the corporate culture.
Getting to know you is what it is all about, without this, our goals cannot be achieved.
Forward your CV and we will get back to you to set up a meeting



Personnel Resources Ltd


Based in the Front Office of a well known Insurance Broker, you will be the first point of contact for anyone coming to or phoning the office

Responsibilities


 - Greet visitors and direct them to the correct department

 - Answer and screen incoming calls

 - Deal with any queries

 - Reply to emails, send out information, look after incoming and outgoing post, filing, updating records, etc.

 - Carry out a variety of administrative tasks including after some training working on Personal Lines Insurance Policies


Qualifications


 - An O' level standard of educations

 - A smart appearance, a welcoming smile, good customer service skills and the desire to learn

 - Good working knowledge of Microsoft Office

This position is initially being offered on a one year contract

A smart appearance, a welcoming smile, good customer service skills and the desire to learn

Good working knowledge of Microsoft Office

Greet visitors and direct them to the correct department

Reply to emails, send out information, look after incoming and outgoing post, filing, updating records, etc.

Carry out a variety of administrative tasks including after some training working on Personal Lines Insurance Policies

Active

Front Office Administrator

An expereinced PA is required to assist the Managing Director of a well known company who's main actvies are customs clearance, handling and delivery cargo, freight forward and storage and project procurement


An expereinced PA is required to assist the Managing Director of a well known company who's main actvies are customs clearance, handling and delivery cargo, freight forward and storage and project procurement

Responsibilites


 - Organise and maintain the Director's diary, schedule appointments

 - Screen calls, emails, post, etc

 - Devise and maintain office systems including data management and filing

 - Carry out background research and present findings

 - Organise, attend and take minute a meeting and follow up

 - Handle all matters relating to HR including implementing policies and procedures, recruitment, etc.


Qualifications


 - A University Degree in Communications or Human Resources

 - 3 to 5 years experience is a similar position

 - Good communication skills both verbal and written in Maltese and English

 - A knowledge of ISO systems and HR procedures would be considered and asset

The ideal person for this position will be very organised ans meticulous.
 be a natural communicator with a flexible approach to their work

PA to  Managing Director

This a responsible position working within a fast moving and ever changing environment.&nbsp; It is ideally suited to a person with excellent interpersonal skills, who is a team player and able to multitask


This a responsible position working within a fast moving and ever changing environment.
 It is ideally suited to a person with excellent interpersonal skills, who is a team player and able to multitask

Responsibilities


 - Issuing detailed quotes

 - Following up on quotes and confirming bookings

 - Issuing bills in line with quotes and informing clients of payment terms

 - Collecting deposits and dues

 - Updating all bookings on the system and informing all departments involved

 - Processing letters &amp; reports with colleagues &amp; third parties 

 - Keeping the Manager informed of problems or issues

 - Performing other administrative tasks as requires


Qualifications


 - Fluent English &amp; Maltese

 - Ability to multitask

 - Excellent interpersonal skills, ability to exercise proper courtesy &amp; consideration  when handling sensitive issues

 - Ability to work as part of team

 - Knowledge of Microsoft Word &amp; Excel


Benefits


 - Good working environment, excellent package, free medical insurance, free parking


Bookings Officer

This is a true PA role in which the selected applicant will provide full administrative support the the CEO whilst forming part of the Management team of a large and well know Group of companies


This is a true PA role in which the selected applicant will provide full administrative support the the CEO whilst forming part of the Management team of a large and well know Group of companies

Responsibilities


 - Manage and organise appointments of CEO including organising remote meetings on Zoom, Teams, et

 - Prepare documents for upcoming appointments

 - Authorising online leave for HODs and adding them to CEO online calendar – liaising with HR as required for leave balances

 - Book flights, accommodation, transfers for CEO and delegations travelling overseas including country entry requirements, boarding passes, Air miles, and other necessary arrangements as well as ordering foreign exchange as necessary.

 - Organising visits/itineraries of foreign delegations visiting Malta including flights, transfers, accommodation, meetings, restaurant bookings

 - Handling Contracts including amendments of drafts

 - Checking for Government tenders and alerting management
accordingly
  

 - Keeping records of CEO’s company credit card transactions (local and foreign payments) and at end of month forwarding excel file with respective receipts and documentation to Finance

 - Keeping copies of minutes of various committees and updating
committee files accordingly


 - Keeping  articles &amp; memorandums of various companies, Board Resolutions and documents and providing information/documents including Shareholders/directors IDs as required and where required obtaining documents from Malta Business Registry

 - Ordering flowers for funerals, births, get well soon, etc. as required.  Organising Christmas Gifts as per Management’s request including deliveries

 - Any other adhoc duties as required by management


Qualifications


 - A minimum of 5 years experience in a senior administrative role

 - Fluent Maltese and English

 - Excellent communications skills

 - Extremely organised by nature

 - Be able to Multitask
