HR & Admin Assistant

• Dynamic company
• Friendly atmosphere
• Location: Malta

Our client a premier healthcare provider in Malta, renowned for representing top international pharmaceutical, cosmetic, and dermo-cosmetic brands, is currently seeking a HR and Admin Assistant to enhance their dynamic team.

This role combines duties in human resources and general administration requiring a keen eye for detail, excellent organizational skills, and a commitment to maintain confidentiality and compliance.


Key Responsibilities:

HR Duties

• Post job vacancies on online portals, filter applications, and coordinate the interview process.
• Manage the onboarding process and secure working permits for Third Country Nationals as needed.
• Source and negotiate costs for new and existing employee tools, including IT systems, mobile phones, and company cars.
• Prepare, update, and manage HR documents such as job descriptions, employment contracts, job offers, addendums, and KPI and target-based bonus sheets.
• Oversee the offboarding process for existing employees.
• Maintain and update HR matrices monthly.

General Administration Duties

• Manage incoming calls, emails, and other forms of communication.
• Welcome and assist clients and visitors.
• Handle reconciliation of invoices and credit notes.
• Maintain and organize office common areas.
• Manage mail processing and distribution.
• Undertake general office duties and errands.
• Coordinate travel and accommodation for business needs.
• Assist in event coordination and update monthly company statistics.
  
  

Requirements:

• Bachelor’s degree in human resources, Business Administration, or related field.
• Proven experience in HR and administrative roles, preferably in pharmaceutical or related industries.
• Strong understanding of GDPR and other compliance regulations.
• Excellent verbal and written communication skills.
• Proficient in MS Office and HR information systems.
• Organizational and time management skills.
• Exceptional interpersonal skills and the ability to work effectively within a team.
  
  

What our client Offers:

Joining the company means becoming part of a supportive and professional environment that fosters growth and development. You will help facilitate the smooth operation of their Administrative and HR team’s activities, directly impacting their efficiency and success.