HR & Administration Assistant

• Location: Luqa, Malta (office-based)
• Growth opportunities
• Supportive and professional environment that fosters growth and development

Our client, a premier healthcare provider in Malta, renowned for representing top international pharmaceutical, cosmetic, and dermo-cosmetic brands, is currently seeking a HR & Administration Assistant to enhance its dynamic team.

This role combines duties in human resources and general administration requiring a keen eye for detail, excellent organizational skills, and a commitment to maintain confidentiality and compliance.

Responsibilities:

HR Duties

• Post job vacancies on online portals, filter applications, and coordinate the interview process
• Manage the onboarding process and secure working permits for TCNs as needed
• Source and negotiate costs for new and existing employee tools, including IT systems, mobile phones, and company cars
• Prepare, update, and manage HR documents such as job descriptions, employment contracts, job offers, addendums, and KPI and target-based bonus sheets
• Oversee the offboarding process for existing employees
• Maintain and update HR matrices monthly

General Administration Duties

• Manage incoming calls, emails, and other forms of communication
• Welcome and assist visitors
• Handle reconciliation of invoices and credit notes
• Maintain and organize office common areas
• Manage mail processing and distribution
• Undertake general office duties and errands
• Coordinate travel and accommodation for business needs
• Assist in event coordination and update monthly company statistics

Requirements:

• Degree in HR, Business Administration, or related field
• Proven experience in HR and administrative roles, preferably in pharmaceutical or related industries
• Strong understanding of GDPR and other compliance regulations
• Excellent verbal and written communication skills
• Proficient in MS Office and HR information systems
• Organizational and time management skills
• Exceptional interpersonal skills and the ability to work effectively within a team