Office & Operations Administrator

On behalf of our client, an established group of companies in real estate advisory and asset management, we are looking for an Office & Operations Administrator to be based at their offices in Nicosia, Cyprus.

Main Duties and Responsibilities:

• Manages daily office activities to ensure smooth operations, policy compliance, and an
  organized work environment
• Manages office expenditures and handles all office-related contracts, such as rent and service agreements
• Orders and manages office supplies while maintaining accurate records and documentation
• Acts as the first point of contact for property owners interested in our management services, providing information and addressing inquiries
• Responds to incoming calls, emails, and inquiries, directing them appropriately or providing the necessary information
• Maintains and updates a database of potential and existing clients, ensuring accurate records
• Builds and maintains relationships with prospective clients through professional communication and follow-ups
• Assists in preparing proposals, presentations, and service agreements for new clients
• Manages daily office operations, including ordering supplies, handling office equipment, and managing service contracts
• Organizes travel, transport, and accommodation arrangements for the management team,
  ensuring seamless logistics and support
• Prepares meeting rooms, organizes events, and coordinates conferences or internal
  appointments
• Provides general administrative support, including monitoring deadlines and commitments and proactively addressing tasks and challenges as they arise
• Provides administrative support for employee-related processes, including maintaining
  records, updating databases, preparing relevant documentation, and assisting with general
  HR activities as needed
• Undertakes ad hoc tasks and projects as assigned by the management team, ensuring timely and high-quality completion
  
  

Job Requirements:

• A degree in Secretarial Studies, Business Administration, or a related field
• At least 2 years of experience in an administrative role
• Excellent command of the Greek and English languages, both verbal and written.
• Proficiency in MS Office
• Strong organizational, multitasking, and time-management skills
• Strong interpersonal and communications skills
• Strong sense of accountability, taking ownership over tasks and resolving issues in a proactive manner
• Discretion and confidentiality
• Polite and professional disposition
• Diligent and punctual
  
  

Benefits:

• Attractive remuneration package
• Flexible working hours
• Hybrid working model
• Sponsored parking
• Company sponsored events
• Incentive schemes
• Opportunities for growth and development
  
  

All CVs must be handled with the utmost confidentiality.