Corporate Services Executive – Legal Firm

Key Responsibilities

• Meeting Records: Prepare clear, accurate and comprehensive minutes for board, committee and general meetings.
• Meeting Coordination: Organise documentation for formal meetings, including notices, agendas, supporting papers and complete meeting packs.
• Corporate Records: Maintain and revise statutory registers and other corporate records, ensuring that information remains complete and current.
• Regulatory Filings: Prepare and lodge recurring statutory submissions with the Malta Business Registry and, where relevant, the Malta Financial Services Authority.
• Client and Compliance Support: Communicate with clients and regulatory authorities regarding corporate matters while gathering due diligence records and reviewing client files for Know Your Customer compliance.

Qualifications, Skills and Attributes

• Education: A relevant academic or professional qualification in law, corporate administration, compliance, business or a related discipline would be considered an advantage.
• Experience: Previous exposure to corporate administration, regulatory compliance, company secretarial work or a legal services environment would be beneficial.
• Language Skills: Fluency in English, together with outstanding written communication skills, is essential for this position. The ability to communicate in Maltese would be an asset.
• Communication Skills: Able to prepare precise professional correspondence and communicate confidently with clients, colleagues and public authorities.
• Interpersonal Skills: A courteous and cooperative professional who can establish positive working relationships with internal and external stakeholders.
• Technical Skills: Familiarity with corporate governance records, statutory reporting requirements and KYC procedures would be advantageous.
• Organisation: Capable of coordinating several assignments, maintaining orderly records and meeting regulatory deadlines with consistent accuracy.
• Self-Motivated: Takes ownership of assigned duties and works responsibly with limited supervision.
• Problem-Solving: Demonstrates sound judgement when reviewing documentation, identifying missing information and addressing administrative or compliance-related matters.

What’s on Offer

• Compensation: A competitive salary determined according to the successful candidate’s qualifications and relevant experience.
• Working Hours: Standard office hours apply, with shorter working days on certain Fridays during the summer months.
• Other Benefits: Assistance with continued professional development through further studies, specialist learning programmes and involvement in international professional associations and sector events.
• Career Development: Defined opportunities to strengthen professional expertise and progress within a growing and forward-looking Business.