Corporate Services Senior Executive

Key Responsibilities

• Portfolio Oversight: Take responsibility for the corporate affairs of an allocated client portfolio, delivering reliable administration and keeping each company’s requirements up to date.

• Client Relationships: Serve as the main contact for everyday corporate matters, responding to enquiries, explaining progress and seeing requests through to completion.

• Company Transactions: Administer company formations, reorganisations and closures, together with changes involving directors, other officers, shareholders, share transfers, new share issues and capital adjustments.

• Meeting Preparation: Arrange meetings for boards, shareholders and other client stakeholders, bringing together the relevant participants and compiling agendas, briefing materials, proposed resolutions and supporting papers.

• Meeting Records and Follow-Up: Attend governance meetings and produce minutes that faithfully capture the issues discussed, conclusions reached and responsibilities assigned. Track subsequent actions to support their completion.

• Deadline Control: Maintain oversight of filing dates and other obligations arising from legislation, regulation, contracts and internal procedures, identifying approaching commitments and outstanding items.

• Corporate Submissions: Prepare and arrange the filing of annual returns, prescribed forms, company resolutions and other routine corporate documents within the relevant timeframes.

• Governance Support: Explain standard company administration and governance procedures to clients and colleagues, referring questions requiring legal interpretation to the appropriate specialists.

• Professional Liaison: Work with legal, accounting, taxation and audit professionals, banks and other external providers to bring together the input needed for client matters.

• Risk Escalation: Recognise issues that require senior attention and refer significant, sensitive or non-standard matters to the department head or the relevant legal or compliance specialist.

• Team Guidance and Review: Check documents, filings and meeting records produced by junior colleagues, offering constructive feedback and practical coaching to strengthen their work.

Qualifications, Skills and Attributes

• Education: A university qualification in law, finance, banking, business, commerce or a comparable subject would be beneficial.

• Experience: At least four to five years of relevant professional experience, gained in corporate administration, corporate services, legal practice, financial services or a related setting.

• Portfolio Management: An established ability to handle an allocated client or company portfolio with limited supervision.

• Governance Meetings: Previous responsibility for arranging and participating in board or shareholder proceedings, supported by strong minute-writing skills.

• Language Skills: A high standard of spoken and written English is essential. Knowledge of Maltese would be an additional advantage.

• Communication Skills: The ability to explain corporate matters clearly, prepare precise written records and keep stakeholders informed throughout an assignment.

• Interpersonal Skills: A confident and professional manner when engaging with clients, company officers, shareholders, external advisers and public authorities.

• Technical Knowledge: Practical familiarity with company administration in Malta and the filing procedures of the Malta Business Registry.

• Organisation: The ability to plan workloads, balance simultaneous requests and meet deadlines across multiple companies.

• Accuracy: A careful approach to reviewing information and producing complete, dependable documentation.

• Self-Motivation: Initiative, personal accountability and a willingness to become directly involved in resolving outstanding matters.

• Problem-Solving: Sound judgement when assessing administrative challenges, identifying workable solutions and deciding when specialist input is needed.

• Team Contribution: The ability to work autonomously while sharing knowledge and supporting colleagues.

What's on Offer

• Compensation: An attractive remuneration package reflecting the responsibilities of the position.

• Working Hours: Hybrid working arrangements.

• Health Insurance: Medical insurance cover.

• Pension Plan: Access to the Company’s pension scheme.

• Continuous Training: Ongoing learning opportunities to maintain and broaden professional knowledge.

• Career Development: Scope to strengthen corporate services expertise and develop further within a multidisciplinary professional environment.