Personal Assistant to Chief Procurement Officer
Meliteh Recruiting is seeking an experienced Personal Assistant (PA) on behalf of our well-known client to support the Group’s Chief Procurement Officer (CPO).
This role requires a high degree of confidentiality, professionalism, and organizational skills. The PA will provide top-level administrative assistance and proactive support, ensuring the efficient operation of the CPO’s office.
Occasionally, this role may require flexibility to work outside regular business hours.
• Deliver effective administrative assistance to the CPO, taking independent and proactive actions when required
• Manage and organize email and written correspondence on behalf of the CPO
• Develop and maintain filing systems and computerized information systems with a focus on confidentiality and accuracy
• Arrange and facilitate meetings, including preparing agendas, circulating documents, and minuting meetings
• Follow up on action items and liaise with relevant personnel, keeping the CPO informed of progress
• Attend meetings on behalf of the CPO when necessary
• Organize and prioritize the CPO’s commitments, including scheduling appointments and maintaining an effective calendar
• Act as the first point of contact between the CPO and internal/external personnel, addressing queries and issues as needed
• Issue reports, briefs, and presentations as directed
• Conduct research to support the CPO’s activities
• Provide support for Board of Directors meetings, including arranging logistics and preparing materials
• Collaborate with the Executive team to ensure seamless communication and operations
• Assist with errands and miscellaneous tasks as directed by the CPO
• Provide support to other team members as needed
• Proven experience in an administrative or PA role, preferably supporting senior executives
• Proficiency in computer systems and minute-taking
• Excellent drafting, editing, and proofreading skills
• Strong attention to detail and organizational skills
• Excellent command of English, both verbal and written
• Professional and approachable communication style with a customer service-oriented approach
• Understanding of financial and purchasing processes is an advantage
• Ability to handle sensitive and confidential information with discretion
• High degree of flexibility, adaptability, and ability to prioritize tasks under pressure
• Strong leadership skills with the ability to work independently and within a team
• Full-time contract
• Competitive salary
• Professional development
• A dynamic and supportive work environment
English
Maltese
