Supply Chain Executive

Supply Chain Executive

Job Specification

Duties and Responsibilities

§ Coordinate and assist with the inputting of all non-EU vehicles into the Customs system for duty payment.

§ Process online customs entries and ensure accuracy of submitted information.

§ Coordinate customs payments and reconcile vehicles received against Customs registry records.

§ Liaise with the company courier to facilitate duty registrations, customs payments, vehicle registration at customs, and registration with Transport Malta.

§ Coordinate and assist with the administration of Transport Malta-related documentation.

§ Follow up on vehicle arrivals with shipping agents to ensure prompt vehicle release and avoid additional port rental charges.

§ Manage insurance claims for vehicles received with damages and ensure timely resolution.

§ Coordinate with runners and PDI teams for visits to VGT or Freeport to release vehicles from bond, while assisting when required.

§ Organise export documentation and related processing as necessary.

§ Maintain and update franchise data for current and new vehicle models, including variants and accessories.

§ Ensure accuracy and completeness of vehicle-related data within company systems.

§ Prepare invoices required for accounting and vehicle registration purposes.

§ Ensure timely and accurate preparation and maintenance of vehicle-related documentation.

Skills and Abilities

• Strong knowledge of supply chain, logistics, shipping, and vehicle importation processes.
• Good understanding of Customs procedures and Transport Malta registration requirements.
• Strong organisational and planning skills with the ability to manage multiple priorities and meet deadlines.
• High level of attention to detail and accuracy in data entry, documentation, and record keeping.
• Excellent communication and interpersonal skills with the ability to liaise effectively with suppliers, shipping agents, couriers, and internal departments.
• Problem-solving skills with the ability to resolve operational issues and follow up proactively.
• Strong analytical and coordination skills to monitor shipments, orders, and vehicle data.
• Ability to work independently and collaboratively within a team environment.
• Proficiency in Microsoft Office applications, particularly Excel, and experience using ERP or database systems.
• Ability to handle confidential information professionally and maintain data integrity.
• Customer-focused mindset with the ability to provide efficient support to internal and external stakeholders.
• Flexibility and adaptability to changing operational requirements and priorities.