Accounts Clerk & Administrative Assistant

Key Responsibilities:

• Process invoices, receipts, payments, and other financial transactions accurately and in a timely manner.
• Maintain organized and up-to-date financial records and documentation to ensure accessibility and compliance.
• Monitor and follow up on overdue debtor accounts, sending reminders and negotiating payment plans.
• Assist in the preparation of monthly financial statements and support the Finance Manager in preparing for audits.
• Manage incoming telephone calls, emails, and correspondence, directing enquiries to the appropriate departments.
• Prepare meeting agendas, record meeting minutes, and follow up on action points where required.
• Provide administrative and organizational support to the Finance Manager and senior management team.
• Assist with the preparation of reports, presentations, and documentation.
• Handle incoming and outgoing mail, couriers, and general office administration duties.

Experience:

• Minimum 1 year of experience in an accounting, bookkeeping, or administrative support role.

Skills:

• Strong attention to detail.
• Proficient in Microsoft Office Suite, especially Excel.
• Familiarity with Shireburn SFM accounting system.
• Excellent organizational and multitasking skills.
• Good communication and interpersonal skills, especially when dealing with customers, suppliers, and debtors.
• Ability to work independently and as part of a team.
• Strong time management and coordination skills.
• Professional and courteous manner with visitors and stakeholders.