Payroll Assistant (Hybrid Full Time or Reduced)

Key Responsibilities

• Payroll Administration: Support the preparation and processing of payroll for a portfolio of clients, ensuring information is handled accurately and within the required timeframes.

• Employment Documentation: Prepare and coordinate documentation connected with employee engagements and other employment matters for submission to the relevant authorities.

• Tax Reporting Support: Assist with payroll-related tax reporting requirements, including the preparation of information required under the FSS system.

• Employment and Permit Applications: Provide administrative support with employment-related licensing matters and applications or renewals concerning work authorisations.

• Client Records and Administration: Maintain organised records and provide general administrative assistance to ensure the efficient running of the department.

• Team Support: Work closely with senior colleagues and other team members, following up on assigned matters and contributing to the timely delivery of client services.

Qualifications, Skills and Attributes

• Education: A minimum qualification at A-Level standard is required.

• Experience: At least one year of practical payroll experience is required. Previous exposure to a client accounting or outsourced services environment would be advantageous.

• Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.

• Communication Skills: Able to communicate clearly and professionally with colleagues, clients and external parties.

• Interpersonal Skills: A confident and approachable individual who works well with others and is comfortable being appropriately assertive when necessary.

• Technical Skills: Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook. Familiarity with Indigo payroll software would be beneficial.

• Organisation: Able to manage competing priorities, keep track of outstanding matters and maintain strong attention to detail.

• Self-Motivated: A proactive and dependable individual with a positive attitude, a strong work ethic and an interest in developing new skills.

• Problem-Solving: Resourceful and adaptable when dealing with day-to-day challenges, with the ability to identify practical ways forward.

• Teamwork: Comfortable working independently when required while also contributing effectively within a collaborative team environment.

• Mobility: A clean driving licence and access to a personal vehicle would be considered advantageous.

What's on Offer

• Employment: An indefinite employment opportunity on a full-time basis, with reduced hours potentially considered for suitable candidates.

• Working Hours: Standard full-time hours. Flexible starting and finishing times are available, subject to applicable arrangements.

• Hybrid Working: Following successful completion of probation, employees may be eligible to work remotely two or three days per week, subject to the Company's policy and operational requirements.

• Performance Recognition: An annual performance-related bonus scheme is offered.

• Employee Benefits: Access to tax-efficient fringe benefits, a casual dress policy and a refer-a-friend reward programme.

• Learning and Development: Support is available for further studies, professional training and continued personal development.

• Team and Community Activities: Opportunities to participate in team-building initiatives and corporate social responsibility activities during working time.

• Summer Hours: Eligible employees may benefit from half days on Wednesdays and Fridays during the applicable summer period, subject to Company policy.

• Career Development: Opportunities for professional growth and advancement within a dynamic and expanding company.