Procurement Administrator

A vacancy has arisen within the Procurement team at Simonds Farsons Cisk plc for the position of Administrator. Reporting to the Supply Chain Manager, the selected candidate will play a key role in supporting the purchasing function by identifying reliable vendors and sourcing quality goods and services in line with the Company’s procurement policies.

Key Responsibilities:

• Review purchase requisitions, obtain quotations where necessary, and process them through the Purchase Order System in accordance with company procedures.
• Follow up on pending orders, negotiate delivery terms, and arrange special delivery schedules as needed, keeping relevant departments informed.
• Source and select vendors, ensuring cost-effective procurement of materials, services, and supplies within approved pricing parameters.
• Evaluate supplier performance and manage vendor relationships, maintaining alternative sources to ensure continuity of supply.
• Develop and maintain strong working relationships with suppliers to support consistent and reliable service.
• Maintain an organised and up-to-date filing system for pricing, supplier data, and purchasing documentation to ensure easy access and accuracy.
• Verify that all received invoices correspond to purchase orders, identify discrepancies or unauthorised pricing changes, and follow up with suppliers as necessary.
• Prepare and maintain purchasing reports, and liaise with the shipping department to secure the best available shipping rates.
  
  

Requirements:

• A minimum of A-Level standard of education
• At least 3 years’ experience in a purchasing or procurement environment.
• A diploma in Business Studies or an equivalent qualification will be considered an asset.
• Strong initiative, self-motivation, and the ability to work independently under pressure.
• High level of integrity and commitment to ethical practices.
• Excellent communication and negotiation skills.
• Proficiency in the use of ICT tools and software.