Project Manager – Fire & Safety Systems

Key Responsibilities

• Project Strategy and Scheduling: Establish structured delivery programmes covering project requirements, key milestones, resource needs, expected outputs and completion dates.
• Resource Coordination: Determine the personnel, equipment and materials needed for each assignment, working closely with the relevant internal managers to secure their timely availability.
• Risk Management: Anticipate circumstances that could affect delivery, maintain suitable mitigation measures and respond decisively when challenges arise.
• Project Delivery: Guide projects through every phase, ensuring agreed specifications, deadlines, cost parameters and workmanship expectations are achieved.
• Client Service: Develop a clear understanding of customer priorities, provide regular progress information and respond constructively to questions, concerns and changing requirements.
• Budgetary Control: Monitor expenditure relating to labour, procurement, materials and outsourced services, taking corrective action where costs risk exceeding approved limits.
• Commercial Performance: Review the financial results of completed assignments, identify opportunities to improve margins and oversee additional works from pricing through to delivery.
• Billing and Reporting: Prepare the necessary financial and operational reports, keep work-in-progress information current and support accurate invoicing in accordance with agreed payment arrangements.
• Stakeholder Liaison: Serve as the principal link between customers, consultants, engineers, subcontractors, project teams and other parties involved in delivery.
• Design Coordination: Manage the technical and design contributions required for implementation, ensuring information is shared clearly and at the appropriate stage.
• Team Direction: Provide project teams with clear priorities, schedules and expected outcomes while coordinating dependencies across different functions.
• Subcontractor Management: Source and evaluate external service providers, negotiate suitable terms and oversee their contribution to the assignment.
• Internal Handover: Manage the transfer of information and responsibility between departments at the beginning and conclusion of each project.
• Progress and Quality Monitoring: Regularly assess performance against the programme, resolving deviations before they compromise timing, cost or output standards.
• Standards and Procedures: Ensure work reflects internal processes, approved technical practices, relevant ISO and LPCB requirements, and any operating protocols stipulated by the customer.
• Documentation: Maintain orderly and current project files, correspondence, approvals and supporting records, while ensuring customer requests receive prompt follow-up.
• Health and Safety: Encourage safe working practices, assist site personnel with safety-related matters and support conformity with applicable Maltese legislation.
• Business Development: Recognise potential commercial opportunities, strengthen professional relationships and contribute to securing further business where appropriate.
• Additional Duties: Undertake other reasonable project-related tasks according to operational requirements, recognising that the scope of the position may evolve over time.

Qualifications, Skills and Attributes

• Education: A degree in Mechanical Engineering or an equivalent technical qualification is required.
• Professional Status: Applicants should hold a Maltese engineering warrant or be actively progressing towards obtaining one.
• Experience: Previous involvement in project delivery or a comparable technical environment is expected. Candidates should ideally possess at least 3 to 4 years of project management experience and evidence of successfully delivered assignments.
• Driving Licence: A valid Maltese driving licence is required.
• Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
• Communication Skills: Capable of presenting technical and commercial information clearly to different audiences, both verbally and in writing.
• Interpersonal Skills: Able to listen attentively, understand different perspectives and establish credible working relationships with individuals at every organisational level.
• Negotiation: Confident in negotiating commercial matters, including amendments to contracted works, while handling disagreements constructively and persuasively.
• Customer Focus: Dedicated to understanding client expectations and providing responsive, practical and professional support.
• Technical Skills: Competent in Microsoft Excel, Microsoft Project and AutoCAD, with sound knowledge of recognised project delivery approaches and tools.
• Commercial Awareness: Familiar with industry developments and the wider local and international environment, with the ability to generate leads, cultivate opportunities and support the conclusion of new agreements.
• Organisation: Highly organised and able to prioritise competing demands, coordinate several assignments concurrently and maintain reliable project records.
• Time Management: Able to create realistic work programmes, use time effectively and consistently honour agreed deadlines.
• Self-Motivated: Demonstrates initiative, accountability and a positive attitude towards improving processes, developing new capabilities and contributing fresh ideas.
• Problem-Solving: Skilled in assessing information, identifying underlying issues and introducing workable responses when project conditions change.
• Analytical Thinking: Able to evaluate project data critically, detect emerging threats and intervene before they affect delivery.
• Attention to Detail: Thorough in reviewing documentation and outputs, with a strong commitment to precision and consistently high standards.
• Adaptability: Comfortable adjusting plans and priorities within an active, deadline-driven project environment.
• Reliability: Dependable in fulfilling responsibilities, following through on commitments and maintaining punctuality.
• Emotional Intelligence: Able to remain composed under pressure, communicate sensitively, manage conflict and respond resiliently to demanding situations.
• Professional Conduct: Maintains an appropriate professional appearance and manner when representing the Business with colleagues and external parties.
• Cultural Alignment: Willing to support the Company’s purpose, values and operating principles while approaching challenges with initiative and a solutions-focused mindset.

What's on Offer

• Compensation: A competitive remuneration package reflecting the successful candidate’s qualifications and experience.
• Working Hours: Full-time working arrangements will be discussed during the recruitment process.
• Other Benefits: Further information regarding the benefits attached to the position will be shared with shortlisted candidates.
• Career Development: Opportunities to strengthen project leadership, commercial and technical capabilities within an established organisation operating in the safety and protection sector.