Arkadia

Arkadia Marketing Ltd is a leading fashion, home, and food retailer owned by the Mizzi Organisation. The company was established in 1996 to develop Arkadia Commercial Centre in Victoria, Gozo. Throughout the year the company has evolved into a major retailer with a presence in several main shopping destinations. Arkadia Commercial Centre opened its doors to the general public in December 1998 and today has established itself as one of Malta’s main shopping destination. The retail development is home to several renowned international brands such as The Body Shop™, Epic, Tommy Hilfiger, Orsay, Missguided, Swarovski, Pimkie, Piazza Italia, Parfois, Tom Tailor, Springfield, as well as a McDonalds™ outlet amongst others. Arkadia Foodstore is the food retail division of the company with outlets at Arkadia Commercial Centre, Portomaso – St. Julian’s, Suq Tal-Belt – Valletta and Swatar. The Arkadia Foodstore model is all about quality and choice with attractive fresh produce and artisanal products served through delicatessen, butcher, fruit & vegetables, and fishmonger counters. Arkadia is also a main player in the fashion retailing business as the company represents a number of renown fashion brands in Malta. These include Parfois, Orsay, Pimkie and Piazza Italia. The company has an ample portfolio of retail properties in most of Malta’s main shopping destination. Arkadia also operates concepts stores situated within Arkadia Commercial Centre. These include Circle-A which is a stationer and newsagent, Pearl Health & Beauty which offers a wide selection of fragrances, beauty products and personal care, and Boulevard which hosts a wide range of shoes and accessories.

About

Purchasing Administrator (Gozo)

We are looking to recruit a Purchasing Administrator on a full-time basis to join our Purchasing team in Gozo. The selected candidate shall report directly to the Purchasing Manager and work from Monday to Friday.

Main tasks and responsibilities

To implement and maintain existing effective administration procedures to enable high performance from Arkadia Foodstore.
To provide accurate reports to the Purchasing Manager and superiors as required.
To liaise and communicate clearly both orally and in writing with suppliers, Ordering Clerks and Purchasing Manager.
Assisting with implementing new developments and key messages to improve working practices and effectiveness of delivery against key targets.
Establish where needed and maintain excellent financial / administration systems.
Input and update products in management information system and ordering system as required (currently Retail Pro)
Follow all company policy in regards to financial protocol for monitoring, recording and reporting.
Input and update products in Management Information System and Ordering System as required (currently Retail Pro).
Generate and manage all Arkadia Foodstore related databases to support the generation of reports.
Answers phone calls, emails and respond in a timely and accurate way to suppliers
Effectively administrate the RPRO.
Be supportive and co-operative to colleagues to enable a high performing team that reaches its targets.
Recognise one’s own personal responsibility in regards to health and safety and adhere to all legislation and company policy.
Prepare weekly reports and summarise data including order / sales history and stock on hand reports.
Prepare weekly reports of sales per supplier, department and categories
Prepare weekly reports of customers shopping habits.
Prepare weekly reports of fresh counters sales by product.
Liaise with Suppliers re out of stock products, discontinued products and order any items that can replace said missing items, and introducing new lines into our stores.
Work with management to identify challenging areas and key gaps within the food store business for process improvement and waste reduction projects.
Gather current business processes and thoroughly document existing processes and methodologies as well as data flows within and between impacted systems/processes.
Develop tailored metric reporting to guide the purchasing manager in business decision making and performance analysis. Partners with IT to design, test and implement tools/systems to improve reporting and analysis processes.