Technical Library / Publications Officer - Africa

• Maintain and control the organization's technical library and technical publications.
• Receive, register, classify, file, and distribute technical manuals and publications.
• Ensure that all technical publications are kept current and that obsolete or superseded
  documents are removed from active use.
• Monitor revisions, amendments, supplements, temporary revisions, service bulletins, and other updates to technical publications.
• Maintain an accurate record of publication revisions and amendments.
• Ensure that relevant technical departments receive updated publications promptly.
• Maintain both electronic and hard-copy technical documentation systems.
• Control access to technical documents and ensure that confidential or restricted information is properly protected.
• Conduct regular checks of technical libraries and publication systems to verify currency and completeness.
• Liaise with manufacturers, suppliers, regulatory authorities, and internal departments
  regarding technical publications and updates.
• Follow up on outstanding publications, revisions, amendments, and technical documents.
• Assist technical personnel in locating and accessing required manuals and reference
  materials.
• Maintain publication distribution lists and document receipt records.
• Support internal audits and inspections by providing required technical publication records and evidence of document control.
• Ensure proper archiving and retention of technical records in accordance with established procedures.
• Report missing, damaged, outdated, or uncontrolled technical documents to the appropriate supervisor.
• Assist in developing and improving procedures for technical document control and library management.
• Perform other duties related to technical publications and document control as assigned.

About You – Minimum Standard Qualifications;

Essential

• A Diploma or Bachelor's Degree in Library and Information Science, Records Management,
  Technical Communication, Engineering, Information Technology, or a related field.
• Relevant professional training in document control, technical publications, records
  management, or information management will be an advantage.
• Previous experience working in a technical library, engineering environment, aviation
  organization, maintenance organization, or similar technical institution is desirable.
• Good knowledge of document-control principles and procedures.
• Computer literacy, including proficiency in Microsoft Office and electronic document
  management systems.
• Good written and verbal communication skills.
• Strong organizational and record-keeping abilities.
• High attention to detail and accuracy.
• Ability to work independently and effectively with technical personnel.
• Minimum 2–3 years of relevant experience in technical publications, library management,
  records management, document control, or a related field.
• Experience in an aviation or engineering environment is an added advantage.

About You – Other Desired Competencies & Skills;

Job Specific Skills:

Essential

• Knowledge of technical documentation and publication-control systems.
• Knowledge of document revision and amendment procedures.
• Good filing, indexing, cataloguing, and information-retrieval skills.
• Good computer and digital-record management skills.
• Excellent attention to detail.
• Good communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines.
• Ability to work effectively as part of a multidisciplinary technical team.

Key Performance Indicators

• Accuracy and completeness of technical library records.
• Timely incorporation and distribution of publication revisions.
• Availability and accessibility of current technical publications.
• Effective removal and control of obsolete documents.
• Compliance with document-control procedures. 
• Audit and inspection performance.
• Proper maintenance and security of technical records.