Accounts Payable Executive

• Ensuring that supplier invoices are in-line with the respective suppliers’ contracts and/or purchase orders.
• Obtaining appropriate payment authorization before issuing payments to vendors.
• Reviewing and approving the posting of invoices ensuring accurate general-ledger data entry and classification.
• Preparing periodic payment batches and ensuring that all supplier payments are timely and accurately processed.
• Reviewing suppliers’ contracts financial terms and conditions before signing to identify and communicate any financial implications thereof.
• Issuing sales invoices in-line with the instructions received from the Financial Operations team and following up on the receipt of funds thereof.
• Reconciling and maintaining the Aged Payables and Aged Receivables reports as part of the Bank’s internal controls.
• Updating and reconciling the Fixed and Intangible Assets Registers with the respective General Ledgers.
• Assisting in the preparation of monthly management accounts by preparing accruals and prepayments, bank and other reconciliations.
• Assisting external financial audit by providing the required supporting documentation, including invoices and contracts’ register.
• Preparing financial reports and completing other ad hoc tasks delegated by the manager.
• Suggesting changes or improvements to increase the efficiency of the accounts payable internal processes.
• Maintaining good working relationships with other departments within the organization.

• In the process of attaining an ACCA qualification or equivalent.

Experience:

• A minimum of 2 years’ experience in a finance role (experience in a regulated institution would be considered an asset).

Knowledge and skills:

• A strong knowledge of accounting principles and accounts payable processes.
• Understanding of VAT principles.
• Experience with general ledger functions and month-end closure processes.
• Proficiency in the of use financial software and AP modules.
• Proficiency in Microsoft Excel.

Competencies required:

• Ability to work unsupervised independently and working to tight schedules.
• Ability to make quick and independent but rational decisions under pressure.
• Ability to meet tight deadlines and adapt to changing priorities.
• Ability to translate priorities and actions into measurable results.
• Must demonstrate thorough and methodical attention to detail and commitment to tasks assigned.
• Ability to learn quickly and a proven track record in problem analysis.
• Ability to work well within a team environment and to build strong working relationships.
• Ambition to enhance knowledge and skills in a rapidly changing and dynamic environment.