Accounts Specialist

Job DescriptionOverview

This position provides support within the accounts department to maintain the financial health of the Company. The position holder is involved in a variety of activities ranging from liaising with suppliers and auditors to ensuring adherence to regulatory requirements. Ideally, the person holding this position is methodical, detail-oriented and able to handle multiple tasks efficiently and effectively..

Main Tasks

• Ensure that all vendor invoices/credit notes are posted in a timely manner.
• Prepare vendor reconciliations and follow up any reconciling items.
• Prepare necessary documentation supporting any advance/single payments.
• Process periodical vendor payment runs.
• Monitor invoices in workflows to ensure that these are duly approved in line with the Delegation of Authority.
• Assist in the preparation of periodical payables reports for management.
• Post transactions to clear vendor payment transitory accounts
• Assist in the annual statutory audit or any internal audits as may be required
• Ensure the company's financial practices align with statutory regulations and legislation.
• Undertake any other duties of a similar level and responsibility as may be required from time to time.

Position Key Accountabilities

• Safety: Responsible to avoid environmental impacts, accidents and risks to the company, the business and the colleagues
• Quality :All business transactions meet company policies, regulations, compliance and quality requirements
• Delivery: Achieving continuous improvements in performance
• Cost: Identification of improvements in efficiencies, in cost of poor quality
• People: Continuous improvement, Lean, 5S and First Time Right are an integral part of the daily operation, business practice and behaviour
• 5S: Ensure that all 5S Standards are adhered with at all times in his/her area of responsibility

Position Key Requirements and Competencies

• Preferably an MQF Level 5 qualification in accounts, finance, or a related area
• Preferably at least 2 years’ experience in a similar role
• Excellent knowledge (at least intermediate, preferably advanced level) in the use of MS Office especially Excel
• Excellent attention to detail and organisational skills
• Strong communication skills, both written and verbal
• Excellent interpersonal skills
• Ability to work to tight deadlines and handling multiple priorities.
• Able to work independently
• Willingness to extend his or her knowledge

Languages

• English