Corporate Services Officer  

HLB Malta is a long-established audit, accounting, tax, and advisory firm with offices in Lija, Malta. Due to our continued growth and expanding client portfolio, we are seeking to recruit a Corporate Services Officer to join our team.

Role Overview

The selected candidate will be responsible for managing day-to-day corporate administration, maintaining statutory records and ensuring that assigned tasks are completed accurately and within applicable deadlines. The role requires good working knowledge of Maltese company law and the regulatory framework applicable to Company Service Providers.

Key Responsibilities

The chosen candidate will be involved in a range of tasks, including:

• Administering a portfolio of Maltese companies and maintaining up-to-date corporate records;
• Applying the requirements of the Companies Act;
• Preparing, reviewing and submitting statutory forms and notifications to the Malta Business Registry (MBR);
• Handling changes in directors and company secretaries, registered office changes, share transfers, changes in share capital and other corporate matters;
• Maintaining statutory registers, minute books, company files and other corporate documentation;
• Preparing board minutes, registers, resolutions, and other routine corporate documents;
• Monitoring statutory filing deadlines and following up on outstanding documentation;
• Liaising with clients, directors, shareholders, the MBR and other relevant authorities;
• Assisting with company incorporations, amendments to constitutional documents and company dissolution procedures, as required;
• Recognising and escalating potential regulatory or compliance concerns the appropriate manager or compliance officer.

Requirements

• Previous experience in a corporate service provider (CSP), accountancy firm or similar professional services environment;
• Good working knowledge of the Companies Act;
• Basic knowledge and understanding of the MFSA Company Service Providers (CSP) Rulebook, with detailed compliance matters referred to the appropriate compliance officer;
• Knowledge of the Company Service Providers Act;
• Practical experience with MBR filings and Maltese corporate administration procedures;
• Understanding of statutory deadlines, corporate governance documentation and record-keeping requirements;
• Good organisational, communication and time-management skills, with strong attention to detail;
• Ability to manage multiple assignments independently and work effectively as part of a team;
• Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook.

An Advantage

• Familiarity with the MBR BAROS portal and other relevant regulatory platforms;
• Awareness of AML/CFT obligations and the ability to identify and escalate compliance concerns;
• Experience in company incorporations, share transfers, changes to company details and dissolution procedures;
• A qualification in corporate administration, business studies, accounting or a related field.

What We Offer

• Exposure to both local and international clients across a wide range of industries;
• A competitive salary package, commensurate with qualifications, experience, and motivation;
• Excellent opportunities for career development and progression within the firm.

Interested applicants are invited to send their detailed CV to [email protected] quoting “Corporate Services Officer” in the subject