Credit Controller

Key Responsibilities

Payment Processing

• Monitor and review payment requests received from various departments.
• Verify supporting documentation and ensure payment requests comply with company policies and approval procedures.
• Prepare payment runs and payment schedules for review and authorization by designated signatories.
• Prepare and upload payment files through banking platforms where authorized.
• Follow up on pending approvals and payment instructions to ensure timely settlement of liabilities.
• Monitor payment status and resolve any rejected or failed transactions.
• Liaise with banks, suppliers, and internal departments regarding payment-related matters.

Accounts Payable Administration

• Maintain an organised system of payment requests and supporting documentation.
• Respond to supplier queries regarding payment status, remittance details, and outstanding balances.
• Ensure approved invoices and payment requests are processed within agreed payment terms.
• Maintain accurate supplier master data and banking details, ensuring appropriate validation and authorization procedures are followed.

Accounting System Maintenance

• Post supplier payments accurately in the accounting system.
• Allocate and match payments against outstanding supplier invoices and credit notes.
• Reconcile supplier accounts and investigate any discrepancies relating to payments and allocations.
• Ensure all payment transactions are correctly recorded and supported by appropriate documentation.
• Assist in maintaining the accuracy and integrity of accounts payable records.

Reconciliations and Reporting

• Assist in the preparation of accounts payable reports, cash flow schedules, and payment forecasts.
• Provide supporting documentation and information for internal and external audits.

Controls and Compliance

• Adhere to company financial policies, procedures, and internal controls.
• Ensure proper segregation of duties and compliance with authorisation limits.
• Maintain confidentiality of financial information and banking details.
• Assist in implementing improvements to accounts payable processes and controls.

General Finance Support

• Assist with month-end and year-end closing activities relating to payments and supplier reconciliations.
• Support the finance team on ad hoc projects and reporting requirements.
• Perform other accounts payable and finance-related duties as assigned.

Qualifications & Experience

Essential

• Experience in an accounts payable or finance administration role would be considered an asset.
• Experience using accounting software and electronic banking platforms.
• Proficiency in Microsoft Excel and other Microsoft Office applications.

Skills and Competencies

• Strong attention to detail and accuracy.
• Excellent organisational and time-management skills.
• Ability to manage multiple deadlines and priorities.
• Strong numerical and analytical skills.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• High level of integrity, professionalism, and confidentiality.