Malta Dairy Products Ltd

Koperattiva Produtturi tal-Ħalib Group Ltd. (KPH), which is the Dairy Farmers’ Cooperative, was established in June 1958 in order to bring together all the dairy producers in Malta and Gozo to further promote their interests and increase their competitive advantage. Over the years KPH has been a leader in several agricultural activities, which include grain and feed importation, feed manufacturing, farm supplies, and support services, milk processing, and the production and distribution of the well-known Benna fresh milk products. Considerable investments throughout the years enabled the Cooperative to evolve. Members started expanding their activities penetrating and sustaining vital sectors within the local dairy and agricultural industry.

About

Distribution Administrator

The Distribution and Cold Store Administrator reports directly to the Distribution and Cold Store Manager. The focus of the role is to ensure a smooth operation within the supply chain.

All submissions will be reviewed in line with the company’s recruitment and equal opportunity policies.

Main tasks and responsibilities

Check delivery notes with invoices daily.
Ensure all paperwork is completed correctly, together with signatures and the corresponded invoice dates are brought all accordingly to report.
Review returns forms and ensure all is updated accordingly on CSB.
Handling of day-to-day challenges, related to distribution & cold stores and take action were necessary with your superior’s approval.
Follow up on any software issues related to CSB.
Collaborate with other departments such as finance and marketing to ensure smooth operation service.
Assist the Distribution Executive with any related issues as may be require.
Support the implementation of policies.
Monthly collection of Fuel receipts & updating excel sheet accordingly to have a more accurate fuel consumption history of the company vehicle.
Inspect, analyze, verify and correct any unsolved issues related to clients’ credit notes and invoices.
Handling the invoicing of raw milk/ frozen cream both export and local.
Handling route changes for new or existing accounts and updating of addresses as instructed.
Manual inputting of orders, free issues or any cash sales as requested on CSB.
Handling of inputting discards or rework on CSB related to cold stores.
Issue a detailed temperature reports with graphs for company and third-party vehicles.
Undertake any additional tasks as assigned from time to time.

Educational and skill requirements

MQF Level 4 and / or 3-4 years work experience in a similar role in the fast-moving consumer goods market.
Be IT literate, especially in Excel and have some experience working on ERP System
Possess excellent reporting and communication skills and be able to work with minimal supervision.
Be in possession of a driving license.
Drive for results.
Analytical thinking.
Excellent organisational and reporting skills.
Can-do positive attitude.
Interpersonal skills to work in a team.
Rigorous attention to detail.
Have excellent written and verbal communication skills.