Head of Special Projects

Working hours: Full Time
Reports to: Managing Director


Main Purpose of Job:

The Head of Special Projects will be responsible for planning and overseeing day to day activities on sites, including ensuring work on various installations are planned efficiently and in a cost-effective manner, in compliance with contract requirements and client specifications.

Individual Key Objectives:

• Taking full ownership of awarded projects, understanding contractual obligations and initiating project planning and works.
• Supervising and directing Project Managers, Site Supervisors and third-party contractors, interpreting and explaining plans, determining labour requirements and dispatching workers.
• Assisting in the tendering process, providing relevant expertise to ensure competitivity and conformity to the relevant tender.
• Conferring with the site architects/ engineers’ projects requirements, discussing and resolving work issues, complaints or construction methods difficulties,
• Making requisitions for supplies and materials to complete projects in hand.
• Planning works to avoid problems or shortages on project sites by requesting and organising the delivery and storage of equipment or materials in advance.
• Attending on a regular basis progress and management meetings, liaising in a professional manner with customers and government entities.
• Ensuring that the daily records detailing the project’s progress are being compiled, portraying a clear description of works performed, machinery used, workforce and materials utilised.
• Carrying out daily inspections of ongoing projects ensuring that all works are progressing and keeping good standards.
• Monitoring and testing the quality of the materials delivered on project sites, providing timely advice and reports to superior.
• Ensuring that OHSA health and safety legislation is implemented throughout the projects sites in accordance to company polices.
• Investigating delays, damages or accidents occurring on sites, taking corrective action and ensuring that proper procedures are followed.
• Keeping up to date with relevant government legislation and industry developments.
• Developing and promoting good communication and professional relationships between all levels of staff and employees on site.
• Ensuring all documents are kept and filled in accordance with company procedures, ensuring these are properly recorded and to forward this information to the accounts department in a timely manner.
• Any other duties commensurate with the level of this post, as may be assigned from time to time
  
  

Working Conditions:

• To have a flexible approach and be ready to work irregular working hours as and when requested.
• Support the development of character, skills, attitude and superior individual and team performance.
• To meet the client’s exigencies.
• Present a business-like and professional image at all times.
• Position could be exposed to adverse weather conditions.
  
  

Personal Characteristics, Skills & Experience:

• Ability to effectively communicate, verbally and in writing in Maltese and English, in order to be able to report adequately to superiors and to form good relations.
• Conversant in the Italian language would be considered an asset
• Ability to work effectively in a team, including the ability to respond to the needs of team members and provide them with assistance as and when required.
• A relevant qualification in project management preferably at MQF Level 7.
• A technical relevant qualification in civil engineering and/or equivalent coupled with strong hands and previous practical experience in the industry would be considered an asset
• Minimum of 5 years’ experience in project management, ideally in a similar industry.
• To be able to work under pressure and with minimal supervision.
• To be open and honest at all times
• Ability to maintain confidentiality and to work with third parties
• To have a flexible approach to work commitments at all times
• A valid driving licence is required – Category B
  
  

Direct Reports:

• Site Supervisors
• Foremen
• Labourers
  
  

Direct Relationships:

• Managing Director
• Customers
• Suppliers
• Governmental Institutions
• Colleagues
  
  

Financial Limits of Authority:

• Set as per purchasing authority document released by the Finance Department
  
  

Financial Responsibilities:

• To promote best practices and ensure that best quality is attained at all times, meeting the company financial target.
  
  

Company / Employee responsibility under Local Legislation:

• Company and its employees are subject to a range of legislation, regulations and requirements in relation to Health and Safety, Employment Laws, Data Protection Act and quality of work
• Company and its employees must seek at all times to fulfil all responsibilities under Local Legislation
  
  

Company is committed to providing training to support the above; all employees commit to attending training provided:

• In-house
• External

Some of which may require the employee to attend residential course