Human Resources Executive

Key Responsibilities

• HR Administration: Provide ongoing administrative and operational assistance across the HR function, ensuring day-to-day activities are handled efficiently and accurately.

• Recruitment Coordination: Support hiring activities from vacancy preparation and candidate sourcing through to application review, interview arrangements and communication with applicants.

• Employee Records: Keep personnel information, digital files and HR platforms accurate, complete and up to date while maintaining appropriate confidentiality.

• Employee Lifecycle: Coordinate HR requirements relating to new starters, probation periods, employee reviews, changes to employment terms and departures from the Business.

• HR Documentation: Prepare employment agreements, correspondence, amendments and other people-related documentation as required.

• Candidate Experience: Maintain clear and professional communication with applicants throughout the selection process, providing timely information and assistance.

• Performance and Development: Organise appraisal meetings, learning activities and other HR appointments, ensuring the relevant arrangements and documentation are in place.

• HR Systems: Maintain internal HR databases and systems, ensuring information is correctly recorded and readily available when required.

• Employee Engagement: Assist with staff activities, wellbeing programmes and other initiatives aimed at supporting an engaged and positive workforce.

• Compliance: Help ensure HR practices remain aligned with internal requirements and applicable Maltese employment legislation.

• HR Projects: Contribute to departmental projects and provide additional assistance across the HR function according to business priorities.

Qualifications, Skills and Attributes

• Education: Relevant academic or professional qualifications in Human Resources, Business Administration or a related discipline would be advantageous.

• Experience: A minimum of two years' relevant experience within an HR position is required, together with practical exposure to different areas of the employee journey.

• Language Skills: Excellent command of both English and Maltese, written and spoken, is required to succeed in this role.

• Communication Skills: Strong written and verbal communication abilities, with the confidence to interact professionally with candidates, employees and internal stakeholders.

• Interpersonal Skills: A personable and collaborative approach, with the ability to establish positive working relationships across the Business.

• Technical Skills: Good working knowledge of Microsoft Excel, Word and Outlook is required. Previous exposure to Shireburn software would be considered beneficial.

• Organisation: Excellent planning and administrative capabilities, combined with accuracy and careful attention to detail.

• Self-Motivated: Able to manage responsibilities independently while remaining an effective and supportive member of the wider team.

• Confidentiality: A discreet and trustworthy approach when dealing with employee information and other sensitive matters.

• HR Knowledge: A sound understanding of HR processes and recognised people-management practices, with awareness of the requirements surrounding employment in Malta.

• Problem-Solving: A practical and resourceful approach to handling day-to-day HR matters and changing priorities.

What's on Offer

• Compensation: A competitive remuneration package based on experience and qualifications, together with a performance-based bonus.

• Working Hours: This is a full-time position offering flexible working hours, summer hours and a hybrid working arrangement.

• Health Insurance: Employees benefit from private health insurance as part of the overall package.

• Employee Benefits: Additional benefits include employee discounts, wellbeing programmes and a mobile phone allowance.

• Learning Support: Professional training and paid study leave are available to encourage continued learning and development.

• Career Development: Clear opportunities for progression and continued professional growth within an established and evolving organisation.