Procurement Officer

Supplier Negotiation:

• Lead supplier negotiations for procurement machinery, spare parts, chemicals and materials.
• Ensure optimal prices, terms, and service guarantees.

Order Management:

• Generate detailed purchase orders with clear terms, conditions and schedules.
• Ensure compliance with internal policies.

Logistics Coordination:

• Oversee transportation and delivery logistics, including international shipments.
• Optimize shipping methods and ensure import/export compliance.

Supplier Performance Monitoring:

• Track supplier performance to ensure timely delivery and contract compliance.
• Address any issues related to delayed or missing goods.

Claim Management:

• Handle claims for defective, damaged, or missing goods, ensuring timely resolution with suppliers.

Supplier Relationship Management:

• Build and maintain strong relationships with suppliers to ensure long-term collaboration.

Customer Negotiation and Agreement Management:

• Negotiate and finalise sales agreements, defining terms such as prices, delivery schedules and payment terms.
• Technical specification preparation.

Order Processing and Communication:

• Oversee the end-to-end sales process, ensuring accurate and timely order processing.
• Maintain regular communication with customers on order status and provide delivery updates.

Payment Control:

• Monitor customer payments to ensure timely receipt and resolve any payment related discrepancies.

Project and Delivery Tracking:

• Track project milestones and ensure on-time delivery.
• Address any manufacturing or shipment issues proactively.

Customs Documentation & Compliance:

• Prepare and ensure accuracy of customs documentation for international shipments.

Claim Management:

• Manage customer claims, ensuring timely resolution.

Customer Relationship:

• Build and maintain strong customer relationships for long-term growth.

Perform additional tasks as required, directly influencing procurement and sales activities.

• A minimum of 2 years' experience in procurement, commodity trading (machinery, spare parts, chemicals), and logistics.
• Experience in the industrial or manufacturing sectors.
• Knowledge of import/export and customs procedures.
• Understanding of the technical specifications for raw materials, components, equipment.
• Advanced user of Microsoft Office.
• Must demonstrate excellent verbal and written communication skills in both English and Maltese.
  
  

• Competitive salary.
• Dental and Health insurance.
• Free parking.
• Performance bonus.
• Annual Performance Appraisal.