Fenech & Fenech Advocates

Fenech & Fenech Advocates, founded in 1891, is one of the leading law firms in Malta. The firm has evolved to a full-service firm which is today a recognised leader in a number of areas including Shipping and Maritime Law, International Trade, Financial Services and ICT Law. The firm draws on the human resources of its over 25 lawyers and its associated company, Fenlex Corporate Services, which enables it to offer circa 70 qualified persons to service the requirements of various clients. Fenech & Fenech Advocates can therefore boast about being a multi-disciplinary firm catering fully for the needs and exigencies of the local as well as the international market and for the demands of the respective users of such services being as similar to each other as they are diverse. Furthermore, a number of service companies that form the Fenlex Group of Companies were incorporated as subsidiaries of the firm in order to ensure that the firm's clientele could benefit from even more comprehensive services. The law firm is housed in three adjoining town houses that date back to the era of the Knights’ presence in Malta (late 16th to early 17th century) in the heart of Valletta, Malta's capital, a UNESCO World Heritage City. The managing partner of the firm is Dr. Nicolai Vella Falzon

About

Secretary

Fenech & Fenech Advocates is a leading multi-disciplinary law firm providing tailored legal services across all practice areas.

The Firm is currently seeking to recruit a secretary to provide high-quality secretarial and administrative support to lawyers and other professional staff within the firm, ensuring the smooth and efficient running of daily operations.

Main tasks and responsibilities

Manage diaries, schedule meetings, and coordinate travel arrangements.
Handle incoming calls, emails, and correspondence, ensuring timely responses and professional communication.
Maintain filing systems (both digital and hard copy) in line with the firm’s policies.
Liaise with clients, courts, and other external parties depending on the exigencies.
Open and close client files in accordance with the firm’s procedures.
Prepare documentation for hearings, transactions, or client meetings.
Monitor case deadlines and ensure compliance with relevant timelines.
Assist with tasks relating to the firm’s time management software.
Support the onboarding of new clients and assist with KYC and compliance documentation.
Ensure office supplies and resources are maintained efficiently.

Educational and skill requirements

An A’ level Standard of education.
Be organised and meticulous in their work.
Able to converse fluently in both English and Maltese.
Proficient in the use of MS Word and MS Excel.
Relevant work experience is considered a strong asset but not essential for the role.

Job benefits

Candidates will be provided on the job training and will have opportunities for continual professional development. The job offers an attractive remuneration and benefits package commensurate with the experience and qualifications of the chosen candidate.

All applications will be treated in strictest confidence. Personal data provided by a candidate will be processed by the Organisation for the purposes of its recruitment process and in case of employment for the purposes of the employee’s relationship with the organisation.

Advertisement published27. November 2025

Application deadline8. January 2026

Language skills

No specific language requirements

Location

198 Triq l-Ifran, Il-Belt Valletta, Malta

Type of work

Skills