Administration Officer 5 (Time & Attendance and Payroll)
JOBSPLUS PERMIT 389/2024 | JOBSPLUS VACANCY (406778)
The National Statistics Office (NSO) are seeking a talented individual to join a dynamic team as an Administration Officer 5 with specialisation in Time & Attendance and Payroll processing.
Besides an excellent level of interpersonal and communication skills, the successful candidate is expected to be creative, have the ability to perform a wide range of general administrative functions, support other units within the Office, and deal with external stakeholders as needed.
In addition, the prospective candidate will be required to:
- Have both strong written and verbal communication skills in the English language and any other Official European Language; preferably Maltese; and
- Have advanced proficiency with the use of Microsoft Office 365 tools such as Microsoft Excel and Human Resources Information Systems (HRIS) such as Dakar Payroll software.
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The key responsibilities of an Administration Officer 5 with specialisation in Time & Attendance and Payroll processing are to:
- Monitor and track employee attendance, ensuring compliance with company policies and procedures;
- Manage and maintain the working schedules of both Full-time and reduced NSO employees to accurately record working hours, including clocking in/out, breaks, and extant absences;
- Update and Act as a main point of reference on inquiries from employees regarding payroll matters;
- Collect and verify timekeeping information for all NSO full-time and casual employees, and calculate wages, overtime, and deductions accurately;
- Liaise with external parties and process payroll transactions in a timely manner, together with preparing and distributing payslips and direct credits;
- Prepare payroll reports for management and accounting purposes
By the closing time and date of this call for applications, applicants must be in possession of:
- A recognised Certificate at MQF Level 5 in a subject area related to Accountancy, Finance, Business Administration, or a related field, together with seven (7) years, or equivalent, of relevant experience;
OR
- A recognised Certificate at MQF Level 6 or higher qualification in a subject area related to Accountancy, Finance, Business Administration, or a related field.
Prospective applicants should note the requirement to:
- Understand and interpret tax, social security, and contributory regulations;
- Have good understanding of all National employment, and Public Sector regulations and guidelines listed in the Public Service Management Code (PSMC);
- Be proficient with the use of an HRIS, specifically its Time & Attendance and Payroll modules.
The NSO thrives to offer:
- A friendly working environment;
- Hybrid working;
- Reduced summer working hours;
- Family friendly measures and work-life balance;
- Health insurance coverage;
- Flexible working arrangements;
- Training and incentives for continuous development; and
- Opportunities for pursuing further studies including scholarships.
