Coordinator - Payroll

Duties include the following:

• To assist the Manager Finance in all the payroll records and payroll management of the entity.
• Inputting of newly engaged employees following the information handed over from the HR Department on the payroll software used by the entity.
• To record and reconcile on a periodically basis all time sheets entered in the payroll system to supporting documents and ensuring authorisations, financial transparency and control compliance.
• Ensure receipt and correctness of all timesheets of employees prior to inputting of this data onto the payroll software system.
• To post all time sheets on the payroll system ensuring all arithmetical checks are carried out.
• To issue payments of salaries on a periodical basis through the Foundations banking provider.
• Liaising with the payroll software provider on continuous updates and enhancements of the payroll system.
• Dealing with queries related to payroll, sharing good knowledge of Employment Tax and Social Security rates in line with Maltese Tax Laws as updated from time to time.
• Responding to employee questions or concerns regarding pay, deductions, or benefits.   
• Assist with the provision of payroll related reports and preparation of the necessary documentation for inputting on accounting software.
• To assist in organising, recording and updating of the employment register of active employees; full time &/or part time basis.
• To maintain payroll data bases such as pay slips and key information as required by the Manager Finance and ensure regular backups of the payroll software are being performed.
• To provide payroll assistance as required up on the closing off the trial balance for preparation of monthly management accounts including the year-end audit process.
• Liaising with auditors appointed from different entities. Proving them with information as deemed necessary.
• Keeping abreast of developments in the fields of accounting and payroll by participating in training opportunities.
• In collaboration with the HR Department, ensure that all information on termination of staff is reflected in the payroll system in a timely manner.
• In collaboration with the centre coordinators, ensure the timely and proper collection of periodic payroll information from all FES centres.
• Communicating policies and procedures related to payroll preparation with all staff members involved.
• Ensuring the proper execution of procedures, checks and verifications leading to each payroll completion.
• Any other duties according to the exigencies of the foundation as directed by the Head of Business Support and/or Chief Executive Officer.

By the closing time and date of this call for applications, applicants must be in possession of the below eligibility criteria:

In possession of a recognised qualification pegged at:

• MQF Level 6 in Accounting or Finance  or Management  or any other  comparable qualification plus two years relevant work experience related to finance and administration OR
• MQF level 5 in Accounting or Finance or Management or any other  comparable qualification plus 5 years relevant work experience related to finance and administration.
  
  
• Curriculum Vitae (CV) - recently updated;
• Employment history issued by Jobsplus as proof of experience (obtained within six months)
• A recent police conduct (issued within six months);
• Effective communication skills in both Maltese and English;
• ECDL Qualification;
• Experience and a good use of payroll software will be considered an asset