HR & Administration Executive

• Location: Gzira, Malta - on-site
• Competitive salary & Health insurance
• Stable office-hours role within a premium, international business environment

You will join a Malta-based group operating across business aviation and luxury tourism.

The aviation side provides boutique private jet charter and aircraft management services, including operations under a Maltese AOC and an international presence.

The tourism side delivers high-end, bespoke travel and lifestyle arrangements for discerning clients, supported by private aviation solutions.

This is a hands-on HR and office operations role supporting a mid-size, multi-entity environment. You will manage core HR administration across the employee lifecycle while also ensuring smooth day-to-day office management.

Responsibilities

HR:

• Manage end-to-end HR administration - employee records, contracts, letters, and HR documentation
• Coordinate recruitment logistics - job postings, screening coordination, interview scheduling, reference checks
• Own onboarding and offboarding processes - documentation, inductions, checklists, handovers
• Support payroll inputs and monthly HR reporting (leave, attendance, contract changes, allowances)
• Maintain HR policies and procedures and support compliance with Maltese employment requirements
• Handle employee queries with a service mindset and maintain confidentiality at all times
• Support performance review cycles, training coordination, and basic HR initiatives
• Liaise with external providers as needed (health insurance, advisors, suppliers)

Office Management:

• Oversee office operations - supplies, vendors, facilities, maintenance requests, office equipment
• Coordinate meeting rooms, visitor reception, couriers, and general office administration
• Support internal events and employee engagement activities
• Ensure a well-organized, professional office environment aligned with a premium client-facing business

Requirements:

• Minimum 3 years of experience in a similar role
• Background in aviation or tourism sector(s) is considered an advantage
• Strong people skills - approachable, tactful, and confident in communication
• Agile, dynamic, and comfortable handling shifting priorities in a fast-paced environment
• Solid knowledge of standard HR processes and strong attention to detail
• High integrity and discretion when dealing with sensitive information
• Strong English with great communication skills