HR Assistant

HR Assistant
Salary: €25,000 to €30,000

About Our Client
Our Client operates within the professional and corporate services sector in Malta, supporting a varied portfolio of international organisations and private clients. The Business functions in a fast-paced, highly regulated environment where accuracy, discretion, and consistency are non-negotiable. In collaboration with Heroix, the Company is reinforcing its human resources function to sustain operational continuity and support ongoing organisational demands.

Role Overview
The HR Assistant role sits at the operational core of the human resources function, providing essential administrative and coordination support. This position demands strong attention to detail. The successful candidate will contribute directly to the stability of internal HR processes and employee lifecycle administration.

Key Responsibilities

• HR Administration Support: Manage day-to-day administrative duties within the HR function, ensuring tasks are completed accurately and within required timeframes.
• Employee Records Management: Create, update, and maintain employee profiles, personnel files, and digital records, ensuring data integrity and compliance with internal standards.
• Database and Documentation Control: Maintain internal HR databases and filing systems, ensuring information remains current, accessible, and properly organised.
• Recruitment and Performance Coordination: Schedule interviews and appraisal meetings, coordinating calendars and documentation to avoid delays and operational bottlenecks.
• Internal Coordination and Support: Assist with HR-related events, manage promotional materials, support corporate card administration, and provide ad hoc assistance to address outstanding HR tasks as required.

Qualifications, Skills, and Attributes

• Education: A relevant qualification in human resources, business administration, or a related field would be considered an asset.
• Experience: Previous experience in an HR or administrative support role is required, ideally within a professional or corporate services environment.
• Language Skills: Excellent command of both Maltese and English is required to succeed in this role.
• Communication Skills: Ability to communicate clearly and professionally in both written and verbal contexts, particularly when handling sensitive information.
• Interpersonal Skills: Capable of working with employees at all levels, maintaining professionalism even when managing routine or high-volume requests.
• Technical Skills: Proficiency in MS Word, MS Excel, and MS Outlook, with the discipline to use systems consistently and correctly.
• Organisation: Strong organisational skills with the ability to manage multiple administrative tasks without losing accuracy or focus.
• Self-Motivated: Demonstrates reliability and initiative, particularly when working independently on repetitive but essential tasks.
• Problem-Solving: Able to identify administrative gaps or inconsistencies.

What's on Offer

• Compensation: A competitive base salary, aligned with experience and qualifications.
• Working Hours: Standard working hours.
• Other Benefits: On-the-job training, exposure to structured HR processes, and opportunities for continual professional development.
• Career Development: Exposure to a broad range of clients and industries, supporting long-term professional growth within a demanding and evolving environment.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid & constructive feedback to enhance your CV.
• Interview Planning: Get personalised preparation sessions prior to interviews.
• Cultural Fit Assessment: Gain realistic insight into workplace expectations and organisational culture.
• Long Term: Understand the role and business clearly to support a stable, long-term career decision.
• Exclusive Opportunities: Access roles not widely advertised across the market.
• Personalised Candidate Profile: Present your experience and strengths in a way that genuinely reflects your capability.
• Ongoing Support and Guidance: Receive consistent support throughout each stage of the recruitment process.
• Networking Opportunities: Benefit from Heroix’s established network across multiple sectors.
• Time Efficiency: Reduce unnecessary delays through a focused and structured recruitment process.
• Tailored Job Matching: Be matched to roles that align with your skills, experience, and career direction.
• Feedback Loop: Stay informed with honest, timely feedback at every stage.

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