Human Resources Manager - Maltese-Speaking

Key Responsibilities

• Employee Lifecycle Management: Manage the full employee lifecycle, including recruitment, onboarding, probation management, employee contracts, performance support, and offboarding procedures.
• Payroll Administration: Process and manage payroll accurately through the Company’s online payroll system while maintaining payroll records and ensuring all employee updates and supporting documentation remain accurate and up to date.
• Employee Records and Administration: Maintain employee files, attendance records, leave management, sick leave documentation, and general HR administration in line with company policies and legal requirements.
• Recruitment and Onboarding: Support recruitment activities, including drafting and posting job advertisements, CV screening, interview coordination, candidate communication, onboarding processes, and work permit administration.
• Employment Law and Compliance: Ensure compliance with Maltese employment legislation, internal policies, health and safety requirements, and HR best practices while preparing employment contracts, disciplinary documentation, policy updates, and employee correspondence.
• Employee Relations and Support: Act as the primary point of contact for employee HR-related queries, providing day-to-day guidance and support while assisting with employee wellbeing and engagement initiatives.
• Performance Management: Support probation reviews, employee development initiatives, performance management processes, and internal staff communication activities.
• Work Permit Administration: Manage TCN, single permit, and work permit applications while coordinating related documentation and compliance procedures.
• Events and Staff Activities: Organise company events, staff initiatives, corporate activities, staff acknowledgements, and uniform administration.
• Reporting and Operational Support: Prepare HR reports, payroll summaries, headcount reports, and management information while also handling employee contraventions, traffic-related administration, and petition submissions where required.

Qualifications, Skills, and Attributes

• Experience: Previous experience within HR operations, payroll administration, employee relations, and HR compliance.
• Language Skills: Fluency in both Maltese and English is essential.
• Employment Law Knowledge: Strong understanding of Maltese Employment Law and HR administrative procedures.
• Communication Skills: Excellent written and verbal communication skills with the ability to engage effectively across all organisational levels.
• Organisation: Strong administrative and organisational abilities with excellent attention to detail and the capability to manage multiple priorities simultaneously.
• Interpersonal Skills: Professional, approachable, and capable of building strong working relationships with employees and management.
• Problem-Solving: Able to manage sensitive situations with discretion while identifying practical and effective HR solutions.
• Technical Skills: Comfortable using payroll systems, HR administration tools, and Microsoft Office applications.
• Self-Motivated: Proactive, reliable, and capable of working independently within a fast-paced operational environment.

What’s on Offer

• Compensation: A competitive salary package aligned with experience and responsibilities.
• Working Environment: Opportunity to join a well-established and reputable organisation with a strong presence across Malta.
• Professional Growth: Exposure to a broad HR function within a dynamic and people-focused environment.
• Team Culture: A supportive workplace culture that values professionalism, collaboration, and operational excellence.