Food & Beverage Administrator

Salary: €19,000 to €22,000

About Our Client
Our Client operates within the hospitality sector, offering premium accommodation and services to guests from both local and foreign markets. The Company is committed to delivering exceptional guest experiences.

Role Overview
The Food & Beverage Administrator plays a key role in supporting the daily operations of the Food and Beverage department. From managing records and coordinating internal communications to liaising with suppliers and preparing reports, this position requires an organised and detail-oriented professional capable of multitasking in a fast-paced hospitality setting.

Key Responsibilities

• Administrative Coordination: Oversee and maintain accurate records relating to inventory, supplier information, and costings.
• Reporting: Compile and distribute routine reports such as sales updates, inventory statuses, and team schedules.
• Staff Support: Assist in organising staff rosters, managing timekeeping records, and supporting HR coordination for onboarding and leave tracking.
• Supplier Liaison: Communicate with suppliers to ensure timely deliveries and verify all incoming documentation and goods.
• Financial Reconciliation: Monitor and reconcile purchase orders, invoices, and departmental expenses in collaboration with the accounts team.

Qualifications, Skills, and Attributes

• Education: Relevant certification or qualification in office administration, hospitality management, or a related field is preferred.
• Experience: Previous experience in an administrative or coordination role within hospitality or a Food and Beverage environment is strongly desired.
• Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
• Communication Skills: Able to deliver clear, professional written and verbal communications across multiple departments.
• Driving License: Valid driving license and own transport required.
• Interpersonal Skills: A cooperative and approachable team player with a strong customer service orientation.
• Technical Skills: Skilled in MS Office applications including Excel, Word, Outlook, and PowerPoint; familiarity with POS or stock management systems is advantageous.
• Organisation: Strong organisational skills with an ability to handle multiple tasks simultaneously and accurately.
• Self-Motivated: Proactive attitude, with the ability to take initiative and follow through with minimal supervision.
• Problem-Solving: Analytical and resourceful with the ability to resolve issues effectively and efficiently.

What's on Offer

• Compensation: A competitive base salary with performance-based incentives.
• Working Hours: Standard office hours with a requirement to commute to the office in Mellieha.
• Other Benefits: Attractive company discounts and discounts with other associated brands.
• Career Development: Opportunities for growth and advancement in a dynamic and expanding company.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid & constructive feedback to enhance your CV.
• Interview Planning: Get personalised prep sessions prior to your interviews.
• Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
• Long Term: Gain insights into the role and company for a long-term, stable career move.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
• Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

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DIER Agency Licence No: 00412-2025