HR Executive

Reports to: Head of HR

Main Purpose of Job:

The HR Executive is mainly responsible for assisting with all primary functions of the human resources department and acting as a point of contact for employee queries.

Individual Key Objectives:

• Assisting with employee onboarding, conducting company specific inductions, and ensuring documentation is collected.
• Conducting interviews and preparing offers in line with company structures.
• Preparing periodic management reports and keeping records updated.
• Assisting with the work permit process by compiling the required documents and submitting accordingly.
• Conducting exit interviews in order to identify shortcomings and suggest recommendations for improvements.
• Identifying potential sources of employees for both subcontracted and direct placements.
• Assisting with NSO reports when required.
• Acting as a point of contact for employees regarding payroll queries and confirm any discrepancies.
• Assisting in the implementation of the group’s performance management system.
• Drafting documents as required.
• Coordinating employee training, ensuring legal requirements are met as well as identifying areas of potential improvement.
• Assisting with company events.
• Informing payroll of new employees and forwarding information regarding any changes.
• Take responsibility for any other duties commensurate with the level of this post as may be requested.

Working Conditions:

• To have a flexible approach and be ready to work irregular working hours when requested
• Support the development of character, skills, attitude and superior individual and team performance
• To meet the client’s exigencies
• Present a business-like and professional image at all times
• Role will be based at Head Office and would involve travelling to meet staff on site.

Personal Characteristics, Skills & Experience:

• Ability to effectively communicate, verbally and in writing in Maltese and English.
• Ability to work effectively in a team, including the ability to respond to the needs of team members and provide them with assistance as and when required.
• To be able to work under pressure and with minimal supervision.
• To be open and honest at all times.
• Ability to maintain confidentiality and to work with third parties.
• To have a flexible approach to work commitments at all times.
• To be prepared to multitask and keep organised.
• Good working knowledge of computers and conversant with computer applications.
• Extensive knowledge of employment laws and practices.

Direct Relationships:

• Director
• All company employees
  
  

Financial Limits of Authority:

• Set as per purchasing authority document released by the Finance Department.
  
  

Financial Responsibilities:

• To promote best practices and ensure that best quality is attained at all times, meeting the company financial targets.
  
  

Company / Employee responsibility under Local Legislation:

• Company and its employees are subject to a range of legislation, regulations and requirements in relation to Health and Safety,
• Employment Laws, Data Protection Act and quality of work
• Company and its employees must seek at all times to fulfil all responsibilities under Local Legislation
  
  

Company is committed to providing training to support the above; all employees commit to attending training provided:

• In-house
• External
• Some of which may require the employee to attend residential courses