Human Resources Administrator

Key Responsibilities

• Departmental Administration: Coordinate appointments, organise diaries, prepare routine paperwork and assist the People & Culture team with its daily workload.
• Task Coordination: Monitor outstanding administrative matters and follow up as needed to support accurate and timely completion.
• Employee Communication: Prepare staff announcements, draft emails and correspondence, and contribute to the smooth circulation of information within the Business.
• Recruitment Support: Publish job opportunities, coordinate interview appointments, compile relevant interview materials and keep applicant information current.
• Candidate Liaison: Communicate with applicants regarding meeting arrangements, recruitment progress and other practical details throughout the selection process.
• Onboarding Administration: Prepare joining forms, obtain the necessary details from incoming employees and help coordinate checks required before employment begins.
• Employee Records: Keep personnel information, supporting documentation and electronic filing systems complete, orderly and current under the direction of the department.
• Document Management: Assist with drafting, formatting, filing and tracking different document versions while checking materials for accuracy and consistency.
• HR Updates: Remind employees of upcoming dates, required actions and standard departmental procedures in line with established schedules.
• External Coordination: Contact third-party providers regarding straightforward HR matters, submit routine requests and respond to general queries.
• Team Collaboration: Work closely with colleagues in People & Culture and wider administration to promote well-coordinated departmental and office activities.
• General Support: Carry out other appropriate administrative assignments provided by the People & Culture Manager according to business needs.

Qualifications, Skills and Attributes

• Education: An O-Level standard of education, including passes in Mathematics and English, is required.
• Experience: A minimum of two years’ experience in an administrative position is expected. Previous exposure to HR-related duties would be advantageous.
• Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
• Communication Skills: Strong written and spoken communication abilities, with the confidence to prepare clear correspondence and share information professionally.
• Interpersonal Skills: A cooperative and approachable manner, together with the ability to build positive working relationships with employees, candidates, colleagues and service providers.
• Technical Skills: Competence in Microsoft Word, Outlook and Excel, combined with the ability to use digital records and office systems effectively.
• Organisation: The ability to prioritise regular administrative duties, meet agreed deadlines and maintain well-structured records.
• Attention to Detail: A careful and accurate approach when processing information, reviewing documents and updating employee or candidate data.
• Self-Motivated: A constructive attitude, genuine enthusiasm for learning and a clear interest in building a career within Human Resources.
• Problem-Solving: The judgement to recognise routine administrative issues, take sensible action and seek guidance when necessary.

What’s on Offer

• Compensation: An attractive remuneration package.
• Working Hours: A hybrid working arrangement offering a combination of office-based and remote work.
• Health Insurance: Private medical cover provided as part of the employment package.
• Pension Plan: Access to a company-supported retirement savings arrangement.
• Continuous Training: Regular learning opportunities designed to strengthen professional knowledge and workplace capabilities.
• Working Environment: A welcoming and energetic workplace where teamwork, professional growth and career progression are encouraged.
• Career Development: The opportunity to gain broad exposure to People & Culture operations and develop within a multidisciplinary professional practice.