Italy Payroll Specialist (Malta Based)

Key Responsibilities

• Italian Payroll Processing: Coordinate the accurate and timely completion of Italian payroll cycles, ensuring all information is correctly recorded and processed.

• Payroll Administration: Manage employee payroll changes, including new starters, leavers, salary amendments, bonuses, allowances, benefits, absences, and statutory payments.

• Regulatory Compliance: Support compliance with Italian payroll legislation, tax requirements, social security contributions, collective labour agreements, and internal policies.

• External Provider Coordination: Work closely with payroll consultants and other third-party providers in Italy, supplying the required information and reviewing payroll outputs before approval.

• Employee Support: Respond professionally to payroll-related enquiries from Italian-speaking employees and provide clear guidance on payslips, deductions, payments, and other payroll matters.

• Payroll Review: Check payroll calculations, employee records, and supporting documentation to identify and resolve discrepancies before payments are finalised.

• Payroll Accounting: Prepare reconciliations, reports, and journal entries, ensuring that payroll information is accurately reflected within the relevant financial systems.

• Reporting and Documentation: Maintain complete payroll records and assist with statutory reports, internal reviews, audits, and requests for payroll information.

• Process Development: Recommend improvements to payroll procedures and contribute to system implementations, internal projects, and broader payroll initiatives.

Qualifications, Skills and Attributes

• Education: Bachelor’s degree in Business Administration, Finance, Human Resources, Accounting, or a related discipline.

• Experience: One to two years of experience in payroll, human resources administration, or accounting. Previous involvement in Italian payroll would be highly advantageous.

• Italian Language: Fluency in spoken and written Italian is essential, as the position involves regular communication with Italian employees and service providers.

• English Language: A strong command of English is required for communication with colleagues and stakeholders across the wider organisation.

• Italian Payroll Knowledge: Familiarity with Italian payroll practices, employment requirements, taxation, social security contributions, and collective labour agreements would be considered a strong asset.

• Communication Skills: Confident and professional when communicating with employees, managers, advisers, and external payroll partners.

• Technical Skills: Proficient in Microsoft Office, particularly Excel. Experience using payroll software, human resources systems, or financial platforms would be beneficial.

• Attention to Detail: Able to review complex payroll information carefully and maintain a consistently high level of accuracy.

• Organisation: Capable of managing competing priorities, sensitive information, and strict payroll deadlines within a busy environment.

• Initiative: Proactive and adaptable, with the ability to take responsibility for assigned payroll activities and follow issues through to resolution.

• Problem-Solving: Analytical and solutions-oriented, with the ability to investigate payroll differences and respond effectively to regulatory or operational changes.

What’s on Offer

• Compensation: A salary package ranging from €33,000 to €35,000 depending on qualifications and experience. 

• Working Hours: A full-time position based in Malta within an international and collaborative office environment.

• Other Benefits: A fitness allowance and private health insurance under a Malta hospital plan.

• Career Development: Opportunities to strengthen expertise in Italian payroll, participate in international projects, and progress within a global organisation.