Administrator - Sea & Air Freight

• Shipment Coordination: Oversee the end-to-end movement of sea and air freight, ensuring consignments are processed efficiently and delivered within required timeframes.
• Route & Carrier Management: Assist in identifying suitable shipping routes and transport providers, balancing cost efficiency, reliability, and service quality.
• Documentation & Compliance: Prepare, review, and manage all shipment-related paperwork while ensuring adherence to international freight regulations and standards.
• Operational & Sales Support: Work closely with internal teams to support planning activities and assist in handling client requirements and logistics queries.
• Stakeholder Communication: Liaise with clients, carriers, and international partners, maintaining clear and professional communication throughout the shipping process.

• Education: A-Level standard of education is required. A Diploma in Logistics, Transportation Management, or a related field will be considered an advantage.
• Experience: Prior exposure to shipping, freight forwarding, or logistics operations will be viewed favourably, though not essential. Must be familiar with Good Distribution Practices and regulations specific to pharmaceutical logistics. ​​​
• Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
• Communication Skills: Strong verbal and written communication abilities, with confidence in handling professional interactions across diverse international stakeholders.
• Interpersonal Skills: Ability to work collaboratively while maintaining professionalism when dealing with clients, colleagues, and external partners under pressure.
• Technical Skills: Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Organisation: Strong multitasking capability with the ability to prioritise workload effectively in a deadline-driven environment.
• Self-Motivated: A proactive approach with the ability to work independently, take ownership of tasks, and deliver under pressure.
• Problem-Solving: Capable of responding quickly and effectively to operational challenges and unexpected shipping issues.

What's on Offer

• Compensation: A competitive remuneration package aligned with skills and experience.
• Working Hours: Full-time position with standard office-based working arrangements.
• Other Benefits: Access to private health insurance, structured career progression initiatives, employee referral incentives, and staff discounts.
• Career Development: Continuous learning opportunities within a growing organisation operating in a dynamic international sector.