Payroll Executive

Key Responsibilities

• Payroll Administration: Coordinate payroll activities for an assigned portfolio, ensuring that employee payments and related records are prepared correctly and within the required deadlines.
• Payroll Calculations: Prepare calculations relating to additional hours, variable pay, incentives, allowances, leave and other adjustments affecting an employee's remuneration.
• Employee Updates: Maintain payroll information following changes such as employee onboarding and departures, amendments to remuneration and internal career movements.
• Client Support: Respond to payroll enquiries from clients, investigate differences or errors and provide appropriate assistance to resolve issues efficiently.
• Statutory Documentation: Complete and file the necessary payroll and employment documentation, including FSS documentation, Jobsplus engagement and termination submissions, and Social Security Contribution forms.
• Regulatory Compliance: Remain informed about developments affecting payroll, employment obligations and social security requirements in Malta, applying relevant changes to day-to-day work.
• Authority Liaison: Communicate with relevant Maltese authorities when necessary and handle payroll-related matters concerning the assigned client portfolio.
• Records and Accuracy: Maintain complete and reliable payroll information, carrying out appropriate checks to minimise errors and ensure records remain up to date.

Qualifications, Skills and Attributes

• Education: An A-Level standard of education is required. A recognised qualification or certification relating to payroll administration would be considered advantageous.
• Experience: Previous hands-on experience within payroll or a closely related position is required, with the ability to independently handle recurring payroll responsibilities.
• Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
• Communication Skills: Strong written and verbal communication abilities are required to explain payroll matters clearly and correspond professionally with clients and external bodies.
• Interpersonal Skills: A professional and service-oriented approach is important when supporting clients, collaborating with colleagues and dealing with confidential employee information.
• Technical Skills: Good working knowledge of Microsoft Word, Excel and Outlook is required, together with experience using Shireburn. Familiarity with Maltese employment requirements and social security legislation is also essential.
• Organisation: Strong planning and time-management abilities are required to coordinate multiple payrolls, documentation requirements and recurring deadlines.
• Attention to Detail: A careful and methodical approach is essential, particularly when working with calculations, employee data, statutory submissions and payroll adjustments.
• Self-Motivated: The successful candidate should be dependable, proactive and comfortable taking responsibility for their assigned workload while contributing positively to the wider team.
• Problem-Solving: The ability to identify inconsistencies, investigate payroll issues and determine practical solutions is important for maintaining an accurate and reliable service.

What's on Offer

• Compensation: A competitive remuneration package together with the opportunity to earn a performance-related bonus.
• Working Hours: Full-time employment with flexible working arrangements, including hybrid working and reduced summer hours.
• Health and Wellbeing: Private health insurance and access to employee wellbeing initiatives.
• Professional Development: Training opportunities and paid study leave to encourage continued professional learning and the development of relevant qualifications.
• Additional Benefits: Employee discounts and a mobile phone allowance are included as part of the employment package.
• Career Development: Clear opportunities for professional progression within an established and evolving organisation.