Accounts Administrator

Key Responsibilities

• Financial Data Administration: Enter accounting information into the relevant systems and ensure that financial records remain accurate and current.
• Payment Support: Help prepare payment documentation and assist with processing transactions within the required deadlines.
• Payables and Receivables: Support routine creditor and debtor processes, including the correct recording and monitoring of transactions.
• Supplier Account Review: Compare supplier statements against internal records, identify discrepancies and assist in resolving pending matters.
• Document Management: Maintain a clear and orderly filing system for invoices, payment records and other finance-related documentation.
• Account Reconciliations: Assist in comparing bank and ledger balances, investigate differences and prepare the necessary supporting information.
• Period-End Assistance: Provide administrative and accounting support during monthly financial closing activities.
• Audit Documentation: Gather records and supporting evidence required for internal or external audit exercises.
• General Finance Support: Undertake additional duties connected with the finance function when reasonably requested by the Company.

Qualifications, Skills and Attributes

• Education: A minimum standard equivalent to O-Level education is required.
• Experience: Previous exposure to accounting, finance administration or general office work would be advantageous, although candidates seeking to develop their career in finance may also be considered.
• Accounting Knowledge: Familiarity with fundamental bookkeeping and accounting concepts would be beneficial.
• Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
• Communication Skills: Able to communicate clearly and professionally, both verbally and in writing.
• Interpersonal Skills: A cooperative team member who is willing to support colleagues while also being comfortable working independently.
• Technical Skills: Confident using Microsoft Office, particularly Excel, together with good knowledge of SAP or another comparable financial management system.
• Numerical Ability: Comfortable working with figures and capable of reviewing financial information with care and sound judgement.
• Organisation: Able to structure workloads effectively, manage competing priorities and complete assignments within the expected timeframes.
• Attention to Detail: Consistently thorough when handling financial data, with a strong focus on correctness and quality.
• Self-Motivated: Demonstrates a constructive attitude, takes responsibility for assigned work and is eager to expand their knowledge within a finance setting.
• Problem-Solving: Capable of recognising inconsistencies, examining the available information and helping to address routine accounting queries.
• Professional Conduct: Trustworthy, dependable and discreet, with the ability to protect confidential financial and business information.
• Integrity: Maintains high ethical standards and approaches all responsibilities with maturity and professionalism.

What's on Offer

• Compensation: A competitive base salary reflecting the successful candidate’s experience.
• Working Hours: A full-time position carried out on-site.
• Other Benefits: Private health insurance, a loyalty card and further employee benefits.
• Career Development: Scope to build professional capabilities and progress within a growing and diversified organisation.