Projects Administrator

Projects Administrator
Salary: Depending on Experience

About Our Client

Our Client has a long-standing history of providing high-quality luxury living collections and designer home furnishings. Known for its wide selection of leading international brands, it is a trusted destination for homeowners, designers, and architects. With a strong focus on timeless design and personalised service, our Client is committed to delivering excellence and creating inspiring spaces.

Role Overview

Our Client is seeking a proactive and detail-oriented Projects Administrator to support its contracting department. This role acts as a crucial link between the Projects Team, clients, and suppliers, ensuring smooth planning and delivery of projects from inception to completion. The ideal candidate thrives in a fast-paced environment and is motivated to contribute to a dynamic and accomplished team.

Key Responsibilities

• Project Coordination: Work alongside the Projects Team to manage projects from shell form through to completion, ensuring deadlines and quality standards are met.
• Documentation & Submissions: Analyse project requirements and prepare detailed quotes, tenders, and corresponding BOQs.
• Client & Supplier Liaison: Serve as a primary point of contact for clients, designers, project managers, and suppliers, maintaining clear and professional communication.
• Material Management: Order products and materials as per confirmed quotes, planning delivery schedules in coordination with the project team to meet project timelines.
• Billing & Payments: Prepare billings and assist with payment applications while keeping all documentation organised and up to date.

Qualifications, Skills, and Attributes

• Education: Relevant qualifications in Quantity Surveying or related fields would be considered an asset.
• Experience: Prior experience within the retail finishes sector or a similar environment is highly desirable.
• Language Skills: Excellent command of English is required; the ability to communicate in Maltese is an advantage.
• Communication Skills: Strong verbal and written communication skills for effective interaction with clients, suppliers, and internal teams.
• Interpersonal Skills: Ability to collaborate with a diverse team and maintain professional relationships.
• Technical Skills: Proficiency in Microsoft Excel, Outlook, and ACAD software.
• Organisation: Exceptional organisational skills with the ability to prioritise tasks and manage multiple projects simultaneously.
• Self-Motivated: Demonstrated initiative and the drive to work independently in a fast-paced environment.
• Problem-Solving: Ability to identify issues proactively and implement effective solutions.

What's on Offer

• Compensation: A competitive base salary with performance-based incentives.
• Working Hours: Full-time role within a professional and inspiring work environment.
• Other Benefits: Opportunities to represent premium brands and exquisite interior design collections within a supportive and professional setting.
• Career Development: Ongoing support and room for growth within a well-established and expanding company.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid & constructive feedback to enhance your CV.
• Interview Planning: Get personalised prep sessions prior to your interviews.
• Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
• Long Term: Gain insights into the role and company for a long-term, stable career move.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
• Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

Heroix - Rise to New Heights

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