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KPH Group

Koperattiva Produtturi tal-Ħalib Group Ltd. (KPH), which is the Dairy Farmers’ Cooperative, was established in June 1958 in order to bring together all the dairy producers in Malta and Gozo to further promote their interests and increase their competitive advantage. Over the years KPH has been a leader in several agricultural activities, which include grain and feed importation, feed manufacturing, farm supplies, and support services, milk processing, and the production and distribution of the well-known Benna fresh milk products. Considerable investments throughout the years enabled the Cooperative to evolve. Members started expanding their activities penetrating and sustaining vital sectors within the local dairy and agricultural industry.

About

HR and Payroll Administrator

We are seeking a detail-oriented and organized HR & Payroll Administrator to join our team. The HR & Payroll Administrator will be responsible for assisting during the process of payroll on a timely and accurate basis. Assist the HR Executive in the hiring process, and scheduling of interviews with the concerned Head of Departments, reply to emails, take phone calls and answer employee questions in person and ensure timely completion of all tasks. The ideal candidate will have a strong understanding of payroll procedures, relevant laws, and regulations.

Main tasks and responsibilities

Responsibilities:

Maintain and update employee records, personal information and contracts.
Collaborate with the department to identify recruitment needs and post job openings on any relevant job boards.
Screen resumes and coordinate interviews with the HODs.
Support the onboarding process for new hires, including paperwork and induction.
Apply/renew work permits (compiling of documentation).
Maintaining and placing orders of uniform stock.
Be the first point of contact for HR-related queries and direct as required.
Assist in the training plan as well as execution.
Assist in the time keeping and payroll processing.
Update JobsPlus database.
Collecting, calculating, and entering data to maintain accurate payroll records.
Updating of leave and sick leave.
Process payroll in a timely manner.
Review and verify payroll reports for accuracy.
Respond to employee inquiries regarding payroll issues or concerns.
Stay up-to-date on payroll laws and regulations.
Generate and distribute reports to various departments as needed.
Any other duties which may be assigned from time to time.

Educational and skill requirements

Requirements:

Previous experience as a Payroll Administrator or certification in human resources or similar will be given priority.
Proficiency in MS Excel and payroll software (preferably Shireburn)
Strong attention to detail.
Excellent organizational and time management skills.
Knowledge of relevant laws and regulations.
Good communication skills.
Ability to maintain confidentiality.
Strong critical thinking skills.
Good ethical judgement.