Procurement Officer

With immediate effect, we are looking for a Procurement Officer to be based at our offices in Limassol, Cyprus.

Main Duties and Responsibilities

• Collects and validates daily requisitions for spare parts, stores, provisions, bonded stores, and services from vessels.
• Identifies and selects reliable suppliers of provisions and catering items, as well as for spare parts, stores and services.
• Liaises with Masters/Chief Engineers for clarifications and ensures timely and accurate requisition processing.
• Issues RFQs to approved suppliers (with or without fleet agreements); evaluates quotations using procurement systems and prepares case overviews.
• Supports the Technical Superintendent and Technical Director in vendor selection; negotiates best prices and terms.
• Obtains and evaluates quotes for quality, price, and delivery terms.
• Responsible for placing purchase orders in a timely and cost-effective manner in line with the procurement policy.
• Coordinates delivery logistics to ensure timely and correct shipment of supplies to the vessel, and informs the ship/agent accordingly.
• Handles discrepancies in deliveries and initiates corrective action with vendors, including returns and replacements.
• Maintains organized procurement records, case files, supplier performance data, and invoice reconciliation.
• Manages procurement within allocated budgets.
• Validates and processes supplier invoices for payment authorization.
• Maintains appropriate stock records for shore-based inventory (e.g., provisions, bonded stores, working gear, soap, etc.).
• Handles tenders, special project procurements (e.g., dry dockings, retrofits), and guarantee claims with suppliers/shipyards when assigned.
• Identifies cost-saving opportunities and implements procurement efficiencies.
• Ensures procurement practices comply with internal policies, risk management, and the Uniteam Group Code of Conduct.
• Applies internal control procedures and maintains confidentiality of procurement documentation.
• Utilizes technology and procurement software effectively (e.g., SAP, PMS systems (Danaos)).
• Maintains professional relationships with suppliers, logistics partners, ship personnel, and internal departments.
• Conducts market research to identify high-performing, cost-efficient suppliers.

Qualifications

• University degree in Maritime Studies, Business Administration, Accounting, or a related field.
• Additional qualifications such as LCCI Higher, CAT, or AAT preferred.
• Minimum 2 years relevant procurement experience (preferably in the maritime industry).
• Excellent command of spoken and written English.
• Strong computer proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with SAP or similar systems and PMS software (Danaos) is an advantage.

Benefits

• 13th salary & Birthday bonus
• Provident fund
• Employee discount card scheme
• Attractive remuneration package
• Flexible working hours
• Hybrid working model
• Corporate events

All CVs will be handled with the utmost confidentiality.