Front Office Executive

Front Office Executive
Salary: € 20,000 to € 23,000

About Our Client
Our Client is a trusted advisory firm led by experienced professionals, providing guidance in business strategy, management, and legal matters. The Business offers tailored solutions to support growth, compliance, and operational success for both local and international clients.

Role Overview
Heroix is partnering with a well-established law and advisory practice to recruit a Front Office Executive. This office-based role is vital for ensuring seamless daily operations and serving as the first point of contact for clients. The position is ideal for organised, dependable individuals who thrive in a structured professional setting and enjoy supporting a team.

Key Responsibilities

• Client Reception: Welcome and assist clients at the reception, and manage incoming calls and emails efficiently.
• Administrative Support: Carry out clerical duties including document preparation, data entry, and other office administration tasks.
• Client Onboarding: Register new clients and manage all associated onboarding documentation.
• Record Management: File, organise, and maintain both physical and digital records in accordance with firm policies.
• Scheduling and Coordination: Assist lawyers with follow-ups, scheduling, and coordinating meetings.
• Internal Liaison: Collaborate with internal departments to ensure smooth office operations.
• Office Supplies: Monitor inventory and order office supplies as required.

Qualifications, Skills, and Attributes

• Education: O'Level standard of education is required; A'Level standard is preferred.
• Experience: Previous experience in administration, reception, or office support, ideally within a professional services or legal environment.
• Language Skills: Excellent command of both Maltese and English is required.
• Communication Skills: Professional and courteous communication in person, over the phone, and via email.
• Interpersonal Skills: Strong team player with the ability to interact effectively across departments.
• Technical Skills: Proficient in MS Office and basic digital filing systems.
• Organisation: Strong organisational skills with excellent attention to detail.
• Self-Motivated: Proactive, reliable, and capable of working independently when required.
• Problem-Solving: Ability to identify and address administrative challenges efficiently.

What's on Offer

• Compensation: A competitive salary based on experience.
• Working Hours: Full-time, office-based role within a professional law and advisory practice.
• Other Benefits: Exposure to a well-networked legal team, opportunities to develop professional skills, supportive colleagues, and a collaborative work culture.
• Career Development: Opportunities for professional growth and advancement within a structured and expanding legal environment.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid and constructive feedback to enhance your CV.
• Interview Planning: Get personalised preparation sessions prior to interviews.
• Cultural Fit Assessment: Understand the company culture to ensure the environment aligns with your expectations.
• Long Term: Gain insight into the role and organisation for a stable career move.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Highlight your strengths and skills to stand out.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search.
• Networking Opportunities: Leverage our extensive industry network for exclusive positions.
• Time Efficiency: Save time and effort through effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed with regular updates and feedback on your application status.

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